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A practical guide to editing your own text or text written by others

A practical guide to editing your own text or text written by others Making your text ' ow' When editing you will need to check that the text ows from section to section that there are no jumps in the logic and that the document 'hangs' together You also need to make sure that the language ows from word to word sentence to sentence and paragraph to paragraph Try using the following words and phrases to help you ' ow' Signposting the route To start with There are three issues points problems In this section I will describe in three stages Firstly Moving on Following this The next step This also suggests Another possibility factor example Reinforcing Furthermore As I pointed out in Looking again at In addition Changing direction On the other hand Meanwhile However In contrast Introducing questions or doubt Alternatively Although In spite of this Even so Concluding Two questions remain Finally If we now summarize the In conclusion CMaking the tone less formal When you edit the style of a piece of text you choose from a number of di ?erent ways of expressing the same thing The decision you make will depend on your audience and your purpose Making the tone less formal can be tricky if you wrote the text yourself but there are a number of tricks you can try Use 'you' or 'your' Use 'I' and 'We' Avoid using 'I' too often Avoid replacing 'I' with myself Use contractions Use everyday vocabulary Working with ?gures Presenting ?gures is an important part of the work of editors and writer-editors The task is hard because some practices are so common that they are almost rules in other areas you have to decide what to do such as whether to use per cent or This checklist is based on advice given to ?nancial journalists Spell out numbers one to nine then use Follow the same rules for ordinals second and th BUT Use ?gures if you are dealing with measurements mile per cent ranges of numbers - months or fractions and decimals months Expressing fractions and ranges of numbers Write out fractions two-thirds one-tenth Most people prefer per cent to Write ? m- ? m not ? - m Write - not - Express ratios as nine to seven to or Express periods as to or during - Newspaper research shows people prefer Millions expressed as m m Abbreviations million not rather than half a million C