Test administration handbook for teachers Years 7 & 9 2018 CONTACT DETAILS Free

Test administration handbook for teachers Years 7 & 9 2018 CONTACT DETAILS Freecall 1800 648 637 Email vcaa.naplan.help@edumail.vic.gov.au VCAA website www.vcaa.vic.edu.au NAPLAN Test Administration website: https://www.naplanadmin.vic.edu.au DATES FOR NAPLAN 2018 TESTS 15 May Literacy (Language Conventions, Writing) 16 May Literacy (Reading) 17 May Numeracy VCAA NAPLAN Helpdesk A Helpdesk service operates to assist principals and NAPLAN coordinators with queries about NAPLAN. For queries and/or assistance contact the Victorian Curriculum and Assessment Authority (VCAA) on: Authorised and published by the Victorian Curriculum and Assessment Authority Level 1, 2 Lonsdale Street Melbourne VIC 3000 ISBN: 978-1-925676-59-4 © Victorian Curriculum and Assessment Authority 2018 No part of this publication may be reproduced except as specified under the Copyright Act 1968 or by permission from the VCAA. For more information go to: www.vcaa.vic.edu.au/Pages/aboutus/policies/policy-copyright.aspx The VCAA provides the only official, up-to-date versions of VCAA publications. Details of updates can be found on the VCAA website: www.vcaa.vic.edu.au This publication may contain copyright material belonging to a third party. Every effort has been made to contact all copyright owners. If you believe that material in this publication is an infringement of your copyright, please email the Copyright Officer: vcaa.copyright@edumail.vic.gov.au Copyright in materials appearing at any sites linked to this document rests with the copyright owner/s of those materials, subject to the Copyright Act. The VCAA recommends you refer to copyright statements at linked sites before using such materials. The VCAA logo is a registered trademark of the Victorian Curriculum and Assessment Authority.  2018 Years 7 and 9 - NAPLAN Test Administration Handbook for Teachers  iii NAPLAN COORDINATOR’S CHECKLIST The coordinator should: Before the test • check the contents of the NAPLAN test package against the packing slip upon arrival and retain the container/s in which the materials arrived for return • request any extra materials (if required) via the Test Administration website as soon as possible • place the secure materials (test books and stimulus materials) in double locked security • document receipt, tracking, storage and distribution in the Test Materials Security Log throughout the test period • distribute the NAPLAN Test Administration Handbook for Teachers to test administrators as soon as possible • review the Online Attendance Guide, and, if required, print Student Attendance forms for each test session • if required, lodge an application for Scribe and Assistive Technology • if required, generate forms for exempt and withdrawn students • conduct a briefing on test administration for test administrators • on the day before each test, sort and collate test books and related stimulus materials in preparation for distribution to test administrators on test days • ensure that test materials remain in secure storage until distribution On test days • distribute the test materials to test administrators on the morning of each test • distribute Student Attendance forms for each test session, or ensure that test administrators have direct access to the Test Administration website • ensure that the test environment enables students to perform at their best • ensure that students are able to work independently and under standard test conditions • provide appropriate disability adjustments for students with special learning needs After the test • check that all test books are returned to secure storage at the completion of the tests • check that all test books are accounted for and correctly recorded • check that student attendance is accurately recorded via the Test Administration website • check that any Record of Exemption, Withdrawal, Withhold Results, application for Scribe and/or application for Assistive Technology forms have been completed, and signed. These forms should be retained at the school and may be subject to audit by the VCAA. • use the Packing Return checklist to prepare materials for return TO ENSURE SECURITY, ALL TEST MATERIALS MUST REMAIN IN SECURE STORAGE UNTIL THEY ARE PICKED UP OR UNTIL AFTER 1 JUNE 2018. SCHOOLS ARE ALSO REMINDED THAT UNDER NO CIRCUMSTANCES SHOULD ANY TEST CONTENT, INCLUDING THE WRITING GENRE, BE DISCLOSED PRIOR TO THE SCHEDULED TESTS OR DURING THE TEST SECURITY PERIOD. Check 3 2018 Years 7 and 9 - NAPLAN Test Administration Handbook for Teachers iv TABLE OF CONTENTS INTRODUCTION 1 Privacy Statement 1 TEST SCHEDULE 2 Test Schedule for Year 7 2 Test Schedule for Year 9 2 Time allowed for each test 2 PREPARING FOR THE TESTS 3 On test days 3 Preparation of classrooms 3 Test materials 4 Student materials 4 Supervising the test sessions 4 Assisting students 4 Reading the test administration script 6 Practice questions 6 TYPES OF TEST BOOKS 7 Personalised test books 7 Non-personalised test books 7 Correcting errors on personalised test book covers 8 Combined (‘flip’) test books 8 DISABILITY ADJUSTMENTS 8 The use of scribes for the Writing test 9 Guidelines for temporary injuries 9 THE NAPLAN TEST ADMINISTRATION WEBSITE 9 Requesting extra materials 10 RECORDING EXEMPTIONS, WITHDRAWALS AND WITHHOLDING RESULTS 10 Record of Exemption Form 11 Withdrawal Form 11 Request to Withhold Results Form 11 RECORDING STUDENT ATTENDANCE FOR NAPLAN 12 Recording student attendance directly onto the website 12 Using a printed Student Attendance Form 13 For pre-enrolled students 13 For non-pre-enrolled students 15 TEST SESSION REPORT 15 ‘CATCH-UP’ SESSIONS FOR STUDENTS ABSENT ON THE TEST DAYS 15 LANGUAGE CONVENTIONS TEST YEAR 7 AND YEAR 9 16 WRITING TEST YEAR 7 AND YEAR 9 21 READING TEST YEAR 7 AND YEAR 9 27 NUMERACY TEST YEAR 7 AND YEAR 9  32 AFTER THE TESTING PERIOD 39 Checking and packing test materials 39 Collection 39 Special arrangements for return of the tests 40 APPENDIX 1: USING ASSISTIVE TECHNOLOGY (COMPUTER) FOR THE WRITING TEST 41 APPENDIX 2: SCRIBE RULES FOR THE WRITING TEST 42 APPENDIX 3: TEST ADMINISTRATION WEBSITE QUICK REFERENCE GUIDE 43  2018 Years 7 and 9 - NAPLAN Test Administration Handbook for Teachers  1 INTRODUCTION Thank you for administering the National Assessment Program – Literacy and Numeracy (NAPLAN) in 2018. This handbook provides you with all the instructions you need to administer the tests. Your role in the administration of the tests is critical. It is important that you are very familiar with all procedures in this handbook. Standardised administration of the tests contributes significantly to the fairness and reliability of the assessment tasks. It is important that a positive and calm atmosphere is maintained throughout the test sessions and that these administration instructions are followed carefully. Read and be familiar with all the information in the relevant section of the handbook before administering each test. Test administrators are required to follow the student instructions exactly as provided in this handbook, so that all students across Australia receive the same test instructions. Privacy statement The Victorian Curriculum and Assessment Authority (VCAA) is committed to the protection of student information generated by NAPLAN. All personal information collected during NAPLAN is used in accordance with the Privacy and Data Protection Act 2014. In order to conduct the NAPLAN tests, the VCAA collects names and achievement data of all students who undertake the Year 3, Year 5, Year 7 and Year 9 tests. The VCAA also collects information on student gender, language background, Aboriginal and Torres Strait Islander (ATSI) status, Victorian Student Number (VSN) and date of birth. The VCAA supports schools’ privacy compliance with NAPLAN testing requirements by encouraging principals to ensure that their parent communities are aware of the purposes for which NAPLAN data will be used. The VCAA uses the student information provided by schools to pre-print individual student details on the front cover of the test books and to report to parents on their child’s performance. This data is also provided to the school to assist principals to analyse the effectiveness of their school programs and to identify individual students’ strengths and weaknesses. Schools across Australia are required to collect background characteristic information for all students participating in NAPLAN. The VCAA, on behalf of the Department of Education and Training (DET), is responsible for the management and supply of this information for national reporting purposes. The information that will be required for each student is as follows: • parental school education (mother and father as applicable) • parental non-school education (mother and father as applicable) • main language spoken at home (student) • main language spoken at home (mother and father as applicable) • parental occupation • country of birth. No individual student will be identifiable in the information released for national reporting purposes. The principal will ensure that all student details and results are kept confidential. The VCAA Privacy Policy can be found at www.vcaa.vic.edu.au/Pages/aboutus/policies/privacy.aspx. 2018 Years 7 and 9 - NAPLAN Test Administration Handbook for Teachers 2 TEST SCHEDULE The tests are scheduled for the days and times shown in the table below. All schools across Australia are required to complete the tests on these days. It is required that students be given a break of at least 20 minutes between test sessions conducted on the same day. Test schedule for Y ear 7 Test Date 2018 Test session time Introduction Test time allocation Language Conventions Tuesday uploads/Ingenierie_Lourd/ naplan-guide.pdf

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