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Appendix b project intent workshop develop the questions

State of California Commissioning Process Guideline for Schools Page Appendix B Project Intent Workshop The Project Intent workshop is composed of the following steps y Develop the Questions y Organize the Workshop y Convene the Workshop y Transform the Results y Present the Results y Update the Procedures Develop the Questions The questions for the workshop need to be broad in nature in order to elicit discussion among the workshop attendees In addition a broad question is more likely to obtain a variety of viewpoints and not lead the attendees in a single direction Therefore careful consideration of the question content and wording is required The development of questions first requires the topic areas to be identified For schools the general topics would include educational environment safety and durability In order to provide guidance in the development of questions for the workshop examples are provided below for facility uses occupant comfort and project success y Facility uses ?? the purpose of this question is to understand the use of the facility from the perspective of all its users Three questions that could be asked to obtain this information are a What do you do in the facility b What are the functional requirements of this facility c What equipment is in the facility Question A is too narrow in that it focuses the workshop attendees only on their particular area or use of the facility and does not look at the facility as a whole An example problem that would occur if this question is used would be ignoring the common areas The attendees focus so much on their own areas and what they do they forget about the synergies between the different groups Question C is even worse Asking about what equipment is in the facility does not get to the functionality of the facility Question B is the one to ask All facilities have functional uses that must be provided in order for the organization occupants to be successful Keeping the question broad and even a little vague enables the workshop attendees to fill in the blank using their knowledge and perspective For example it is not necessary to provide a definition of functional use of a facility However an analogy is often appropriate e g some of the functional uses of a fast food restaurant are preparation area ordering area eating area restroom and storage y Occupant comfort ?? the purpose of this question is to determine how the occupants of the facility define their comfort Three questions that could be asked to obtain this information are a At what temperature are you comfortable b What conditions are important to your comfort in an ideal facility c Do you dress differently in the summer versus winter Again Question A is too narrow in that it focuses the attendees only on one aspect of comfort Allowing the attendees to define comfort on their own terms often results in unique responses designers and commissioning authorities never think of One