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Deltek Maconomy 2.3.2 Enhancements Guide June 30, 2017 Enhancements Guide ii Wh

Deltek Maconomy 2.3.2 Enhancements Guide June 30, 2017 Enhancements Guide ii While Deltek has attempted to verify that the information in this document is accurate and complete, some typographical or technical errors may exist. The recipient of this document is solely responsible for all decisions relating to or use of the information provided herein. The information contained in this publication is effective as of the publication date below and is subject to change without notice. This publication contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, or translated into another language, without the prior written consent of Deltek, Inc. This edition published June 2017. © Deltek, Inc. Deltek’s software is also protected by copyright law and constitutes valuable confidential and proprietary information of Deltek, Inc. and its licensors. The Deltek software, and all related documentation, is provided for use only in accordance with the terms of the license agreement. Unauthorized reproduction or distribution of the program or any portion thereof could result in severe civil or criminal penalties. All trademarks are the property of their respective owners. Enhancements Guide iii Contents Overview .......................................................................................................................................... 1 What’s New in 2.3 LA1 (July 2015) ................................................................................................. 2 What’s New in 2.3 LA (June 2016) .................................................................................................. 4 What’s New in 2.3 GA (December 2016) ........................................................................................ 6 What’s New in 2.3.1 (April 2017) ..................................................................................................... 8 What’s New in 2.3.2 (June 2017) .................................................................................................... 9 Currency Field in External Accounts Workspace .......................................................................... 10 T&M and On Account Invoicing ..................................................................................................... 11 Linking Activity Posting Reference to Vendor Popups .................................................................. 14 Posting of Standard Billing Price ................................................................................................... 18 Finance Reconciliation Import Program ........................................................................................ 21 Enhancements to Payment Term Specification ............................................................................ 22 Specifying Unit Information for Quantities ..................................................................................... 23 Notifications for Mileage Sheet Approvals ..................................................................................... 25 Credit Control as Part of Standard Extensions .............................................................................. 26 Account Ledger Summary Details ................................................................................................. 27 Sequence Numbers ....................................................................................................................... 28 Quantity Enabled in Invoice Plan................................................................................................... 30 Fixed Exchange Rates .................................................................................................................. 32 BPM Updates ................................................................................................................................. 34 Human Resources – Employees ................................................................................................... 35 Web Services – Traffic Live ........................................................................................................... 36 Contact Management – Campaigns .............................................................................................. 37 2.3 LA1 June 2016 Features ......................................................................................................... 38 Pre-Invoices ................................................................................................................................... 39 Explicit Creation of Time Sheets ................................................................................................... 50 Using MConfig to Enable IIS Support for iAccess ......................................................................... 52 Enabled Uniqueness Constraints in the SQL Server .................................................................... 53 Multi-Role Users ............................................................................................................................ 54 Tenant-Specific Server Configuration Settings ............................................................................. 56 Document Archive for General Journal ......................................................................................... 57 Local Chart of Accounts ................................................................................................................ 58 Reporting Structure ....................................................................................................................... 61 Scheduled Background Tasks ....................................................................................................... 68 Self-Invoicing ................................................................................................................................. 70 Enhancements Guide iv VAT Tax Settlement ...................................................................................................................... 76 Enhancements to the Subcontractor Functionality ........................................................................ 78 Updates to Standard Extensions ................................................................................................... 79 Refreshing User Notifications ........................................................................................................ 80 Update to Annual Portugal SAFT .................................................................................................. 81 Updated Standard BPM Reports ................................................................................................... 82 MDML Enhancements ................................................................................................................... 83 Coupling Service Configurable Timeout ........................................................................................ 85 Job Surcharges at Invoicing .......................................................................................................... 86 Added New Unmark All Action ...................................................................................................... 87 2.3 GA Features ............................................................................................................................ 88 Application Features ...................................................................................................................... 89 Self-Invoicing Enhancements ........................................................................................................ 90 Unrealized Exchange Rate Variances for Open Job Entries and Unallocated Invoices ............... 91 Workspace Client Support for Stand-Alone Programs .................................................................. 97 User Information Universe Update ................................................................................................ 99 On Selection Criterion Specification (Math operator and new operators) ................................... 100 Approval Hierarchy Improvements .............................................................................................. 102 Multi-Role User Improvements .................................................................................................... 107 Bankruptcy Management ............................................................................................................. 108 Linking Rules Enhancements ...................................................................................................... 113 BPM Features .............................................................................................................................. 116 Foreign Transaction Reports ....................................................................................................... 117 Technology Features ................................................................................................................... 125 2.3.1 April 2017 Features ............................................................................................................ 127 Job Budget Periodization ............................................................................................................. 128 2.3.2 June 2017 Features ...................................................................................................... 130 Enhancements to Unrealized Exchange Rate Variances for Open Billing Price and Unreconciled Invoices on Account .............................................................................................................. 131 Keeping Track of Touch Users .................................................................................................... 140 Rewrite the Report Designer as Command Line Tool ................................................................. 141 Appendix A – Field Descriptions .................................................................................................. 142 Appendix B – Additional Information ........................................................................................... 341 Overview Enhancements Guide 1 Overview Welcome to the Deltek Maconomy 2.3 – 2.3.2 Enhancements Guide. This guide provides an overview of all of the new features in the Maconomy 2.3 stream as well as supporting material, including “How to…” and “Setup” information. Additionally, the Appendix provides details of fields and descriptions for new and updated workspaces. What’s New in 2.3 LA1 (July 2015) Enhancements Guide 2 What’s New in 2.3 LA1 (July 2015) This section gives a high-level summary of the key features for Maconomy 2.3 LA1. Summary of All Features  Currency Field for External Accounts — A new Currency field is added to the External Accounts workspace to allow users to specify the currency directly on the external accounts instead of creating payment/customer payment modes per currency. (439480)  T&M and On Account Invoicing — This feature enables you to create invoices containing both on account invoicing and time and material (T&M) together on the same invoice (439398)  Linking Activity Posting Reference to Vendor Popups — Vendor Popup fields are added to Job Posting Reference Lines so that the that the posting of vendor-related job registrations can depend on the vendor popup fields selected on the company vendor information card. Additionally, the posting process is updated so that it is more flexible and simpler to define posting Activities and Job Posting Reference rules. (438157)  Posting of Standard Billing Price — You can now setup jobs so that the full standard billing price is posted to G/L. Two new account references are added to support this functionality. (485785)  Finance Reconciliation Import Program — A new Import Finance Reconciliation program is added so that you can more easily perform finance reconciliations. (485783)  Enhancements to Payment Term Specification — Specifying payment terms for a customer invoice is now updated to allow you to better specify payment dates and terms. (486021)  Specifying Unit Information for Quantities— This enhancement allows users to enter unit information at an earlier stage in a job’s lifecycle. (447820)  Notifications for Mileage Sheet Approvals — Notifications are added to Maconomy to support mileage sheet approval when using approval hierarchies. (467294)  Credit Control as Part of Standard Extensions — The Credit Control extension no longer requires the CRM add-on to work. (467084)  Account Ledger Summary Details — Maconomy is enhanced with Debit, Credit, and Movement variables added to Account Ledger and Dimension Card workspaces. (471941)  Sequence Numbers — This enhancement allows users to add sequence numbers to finance entries, and create opening balance entries with sequence numbers. (434301)  Quantity Enabled in Invoice Plan — Quantity and unit price are added to invoice plan lines. Together with Text 1-5 these fields will flow to the invoice on account and to the invoice lines on the invoice. (485837)  Fixed Exchange Rates — Maconomy now allows users to specify a fixed exchange rate for company-specific customers. (471940)  BPM Updates — Maconomy is updated to support combined invoices on account and T&M on the same invoice, and BPM reporting is updated to support this new functionality. (522421) What’s New in 2.3 LA1 (July 2015) Enhancements Guide 3  Contact Management – Campaigns — New actions Add event flow and Create Event For Contact are added. (44693)  Human Resources – Employees — A Submit Vendor action is added to the Employee workspace. (43802)  Blanket Invoice Selection — The Blanket Invoice Selection pane is enhanced to include the action Rederive Tax Codes, which will rederive tax codes on invoice selection lines for jobs included in the blanket invoicing. (44719)  Charges — Job Charge Rules can now be used without requiring the Sales Orders add- on installed. (44722)  Notifications — A new notification "Invoice Plan Due" is added. For Standard and PSO systems the Project Manager will be notified. For CPA the EmployeeNumber6 (Biller) will be notified. (44868)  Creation Wizards — Creation wizards are introduced in the Order Setup workspace. (44286)  Web Services – Traffic Live — The user "Traffic Live Integration user" is imported in PSO and CPA solution by default. (45361) What’s New in 2.3 LA (June 2016) Enhancements Guide 4 What’s New in 2.3 LA (June 2016) This section gives a high-level summary of the key features for Maconomy 2.3 LA. Summary of All Features  Pre-Invoicing — Pre-invoices are produced before any work is carried out on a job, and the customer pays in advance for work to be done on a project. A pre-invoice is a request for payment and a customer is not legally obligated to pay it. (431005)  Self-Invoicing – This enhancement allows companies to prepare vendor invoices, thereby enabling them to control the amounts for which they are billed. (478263)  Multi-Role Users – Maconomy now uses roles (rather than user credentials) as the basis for access control. (465373, 460660, 463270)  VAT Tax Settlement – This enhancement enables taxes to be reported to authorities in basis amounts and tax amounts, as well as tie tax amounts to vendors and customers in order to simplify reconciliation against customer and vendor invoices. (522433)  Local Chart of Accounts uploads/s1/ deltek-maconomy-232-enhancements-guide.pdf