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This document is an adaptation by A. Parkin of the guide originally published f

This document is an adaptation by A. Parkin of the guide originally published for the Australasian Political Studies Association (APSA) as Part II of Lovell, D.W. and R. Moore, comps. 1992. Essay Writing and Style Guide for Politics and the Social Sciences. Canberra: APSA. Last revised 22 February 2000. Australian Journal of Political Science STYLE GUIDE 1. Introduction The Australian Journal of Political Science (AusJPS) aims to be a quality academic journal publishing refereed articles in all areas of political studies, commentaries on matters of public and professional interest, and reviews of academic books. The AusJPS invites the submission of manuscripts of articles in any relevant field – including Australian politics, New Zealand politics, the government and politics of any country or region around the world, political philosophy, international relations, gender politics, political economy, political sociology, political development, public policy and public-sector management. Shorter articles may be published as research notes. A double-blind refereeing process is applied to submitted articles or research notes. Proposals and/or manuscripts are also invited for commentaries which provide pithy reports on major events such as elections, referendums, significant court decisions and other key developments in Australia, New Zealand, the Asia-Pacific region and the world. Submitted commentaries may be refereed through the same double-blind process as applies to articles or they may be internally refereed by the editors. A book review section aims, as a service to the profession, to review major books in the field of political studies, and especially books written by academics based in Australia and New Zealand and/or dealing with relevant Australia and New Zealand subjects. Intending contributors of articles, research notes and commentaries are asked to attend closely to the matters raised below. 2. How to present your manuscript 2.1 Preliminaries • Contributors should not submit a manuscript to two or more journals simultaneously. • Please provide three hard copies of your manuscript. Contributors should retain a copy for their own files. Manuscripts submitted for publication will not be returned. • Submission of a disk or electronic-attachment version of your manuscript is not mandatory but it can help to facilitate the refereeing process where a referee prefers to receive an electronic copy. AusJPS is produced using Microsoft Word for Windows software and the editors can normally accept a disk version in that format or readily convertible into that format. Please scan your file with an up-to-date virus checker before submitting. The disk will not be returned. Authors are responsible for keeping backup copies, and the editors cannot accept any liability for disks damaged in transit or which fail to arrive. • Supply one cover sheet giving title, author(s), academic or other affiliation, return mailing address and an e-mail address if possible The body of the manuscript should Style Guide • Australian Journal of Political Science Page 2 bear the title only, followed by an abstract of not more than 130 words. The cover sheet will not be sent to referees. • Articles should normally be between 5,000 and 7,000 words in length. An article which exceeds 8,000 words is unlikely to be acceptable. Commentaries, research notes and extended book review essays should not normally exceed 3,000 words in length. • All copy, including abstract, indented matter, notes, and references, should be printed double spaced on white standard paper. Number all pages consecutively. • Make your title short and descriptive. • The abstract should be a summary, not an introduction. 2.2 Order of contents A completed manuscript should be structured as follows, each part on a new page: • cover sheet, with title, author’s name, affiliation and address on one copy only • abstract (with article title at top): 130 words maximum • text • appendix, if necessary • references • tables, titled and numbered, each on a separate page • figures, titled and numbered, each on a separate page 3. Editorial style 3.1 General For matters of style not otherwise covered in this guide, follow the recommendations of the latest edition of the Style Manual for Authors, Editors and Printers published by the Australian Government Publishing Service. 3.2 Headers Article titles, subtitles, and text subheadings should be selected carefully with consideration to appropriateness and succinctness. Normally a maximum of two levels of subheads should be used. 3.3 Spelling The AusJPS has adopted the Macquarie Dictionary. 3.4 Hyphens Some phrases contain hyphens when used as adjectivally but not otherwise; e.g. ‘Middle-class values may be held by individuals not conventionally regarded as members of the middle class.’ The Macquarie is particularly useful as an up-to-date guide to current hyphenation of particular words. The tendency in recent years has been to use fewer hyphens, and many words which formerly consisted of two components have now become one, e.g. longstanding, seashore, sociopolitical. Style Guide • Australian Journal of Political Science Page 3 3.5 Quotations Short quotations within the text should be indicated by quotation marks. Use single quotation marks, except for quotations within quotations. Long quotations or extract material (without quotation marks) should be indented about 1.25cm along the left margin. Words, punctuation, or italicisation not present in the original should be enclosed in square brackets or noted as ‘[italics added]’. 3.6 Capitalisation While recent editorial fashion elsewhere has tended to err on the side of lower-case usage, the AusJPS will nonetheless use upper case for formal organisations, institutions and certain titles (e.g. ‘President Clinton’, ‘the Prime Minister, Mr Howard’). The following list of examples gives an indication of the AusJPS approach to capitalisation: socialism, socialist the Socialist Party of Albania State (of Australia) the state (as an institution) the Premier of Tasmania Second World War Western Europe Third World Australian Constitution (specific) constitution (general) the Cultural Revolution the Howard government the Commonwealth government White Paper Southeast Asia the Labor Party, the Party, Labor the Catholic church, Catholics Gulf War Western political thought the Victorian Parliament the US Congress parliamentary practice House of Representatives, Senate High Court the Crown Warsaw Pact 3.7 Numbers Spell out the numbers one to nine and spell out even hundreds, thousands and millions, except if they include a decimal point or fraction (e.g. 4.25, 4¼), or where they refer to page numbers, or where there are sets of numerals, some of which are higher than ten (e.g. 14, 9 and 6). Use arabic numerals (1l, 12, 13 ...) for other numbers. Percentages are expressed as figures followed by % even if the number is less than 10. Always write out a number or year if it begins a sentence, though it may be better to rewrite the sentence to avoid such a circumstance is possible. Large numbers should be written with a comma rather than a space (e.g. 50,000). Dates should be written in the following form: 9 January 2001. Periods of time should be written in the following form: • 1990s (not 1990’s) • 1994-95 (not 1994-1995, or 1994-5) • 1999-2000. Avoid Roman numerals wherever possible. Style Guide • Australian Journal of Political Science Page 4 3.8 Tense Some general rules for the use of tense: • Historical or chronological pieces. Use the past tense (‘Aristotle argued’). • An author as subject. Use the past tense (‘Chen showed….’). • An author’s work as subject. Use the present tense (‘Chen’s survey shows….’). • Your procedures. Use the past tense (‘I surveyed’). • Your findings. Use the present tense (‘The findings indicate’). 3.9 Gender-neutral language Avoid inappropriate gender-specific language, including gender-specific terms for groups of people, or the characterisation of groups as male or female. Recast sentences rather than using male pronouns where the male is not intended. 3.10 Foreign words and phrases Foreign language words and phrases which are often used in English but are not yet fully naturalised are italicised. This does not apply to common terms such as per capita, vis-à-vis, laissez faire, ex gratia, harakiri, bête noire, or vox populi. As a rule of thumb, any foreign word or phrase not listed in the Macquarie Dictionary should be italicised (e.g. belle époque). 3.11 Full stops • For titles. In general, AusJPS does not use full stops for titles such as Ms, Mrs, Mr, Dr, Prof, or Rev • For abbreviations. Where an abbreviation ends with a letter which is not the final letter of the word being abbreviated, use a full stop: e.g. editor → ed.; but editors → eds without a full stop. Thus Vic., but Qld without a full stop. • For acronyms. Avoid the use of full stops (e.g. NSW, NATO, ANZUS). Normally the full title should be spelt out when first used. 3.12 Active voice In most instances, active voice (‘The party leadership decided that…’) is preferable to passive voice (‘It was decided that…’) because it requires and conveys to the reader a more specific and precise message. 4. Tables Be sparing in the use of tables. Use them when they display trends, findings or relationships; do not use them merely to provide information. Wherever possible, combine tables. For all tables, consider the mechanics of typesetting on an AusJPS page: will the table uploads/s3/ ajps-style-guide.pdf