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• Purpose of a report Reports are usually written to analyse a previous experie

• Purpose of a report Reports are usually written to analyse a previous experience you have had, like a trip, or a place you have recently visited. They tend to look at something that has passed, which you have to analyse and then make some recommendations for improvement. • Language The language of a report is expected to be formal and objective. For this reason, you should avoid including yourself or your views in most of your sentences. However, you must give your opinion in the conclusion or recommendations paragraph. • Structure The report is the only piece of writing which has a title and subheadings. Each paragraph should have a subheading which summarises its main topic. Also, the introduction can always be “Introduction” and the conclusion, “Conclusion” or “Recommendations”. • Giving your opinion There are two main ways to give your opinion in a report. You can give it at the end of each paragraph, saying how you would solve or improve each aspect. Or you can give leave it until the final paragraph, where you can summarise how you would solve or improve each aspect. • Common topics Some common topics for reports include talking about visits to museums, local businesses, trips and excursions, important events, etc. Report WRITING PART 2 25 • Sample Task 1: The gym you work for has been losing members recently and would like to know why they are leaving. The gym manager has asked you to write a report about why these customers are leaving. In your report you should specify what the problems are and should give recommendations for improvement. • Sample Answer 1: Improving Our Gym Introduction The aim of this report is to explain the main reasons why members are leaving the gym. After interviewing some clients, we have identified some serious problems. Limited opening hours Some members have complained that the gym opens a little late for them. For this reason, workers cannot exercise before going to work. If the gym opened at 7 a.m., clients could exercise easily before going to work. The changing rooms Many of the lockers are broken so customers cannot leave their belongings in a safe place. Also, some of the showers are not working properly so members have to queue before having a shower. In order to solve this, I suggest replacing all lockers and showers immediately. Lack of parking spaces Some previous members have joined gyms which have a parking lot. Although we cannot build a parking lot, we can offer a parking area for bicycles. As a result, this might encourage members to use their bikes to come to the gym. Conclusion To sum up, I believe that if we take care of these problems, members will be happier and will decide to stay with us. Report WRITING PART 2 26 • Sample Task 2: Your college has just published the first issue of the new college magazine. The organisers are interested in knowing what students thought about it, so they have asked you to write a report. In your report, you should talk about what the students liked and disliked about the articles, the sports section and the news section. Then, you should make suggestions on how to improve the magazine. • Sample Answer 2: The New College Magazine Introduction The purpose of this report is to outline students’ opinions about the new college magazine, and to make recommendations based on their views. The articles Most students thought the articles were interesting and well written. However, they did not talk about modern topics, so some students found this part of the magazine a little boring. The sports section It is thought that the sports section is good, but most articles were about football or basketball. This is not a good thing because most of our sporty students play rugby, not football or basketball. The news section Many students complained about the news section, because it only focused on news about the college. These students were expecting to read some news about the city, too. Recommendations In order to solve the problems above, I recommend taking some measures. Firstly, article writers should focus more on technology and other modern issues. Secondly, we should consider writing more about rugby and less about other sports. Finally, we should include some news about our city. If we do these things, the magazine will be more interesting to our students. Report WRITING PART 2 27 • Sample Task 3: You have visited a new car museum in your town with your school. Now your teacher would like you to write a report talking the things you found most and least interesting and whether you recommend the visit to future students. • Sample Answer 3: The Car Museum Introduction The aim of this report is to assess last week’s visit to the car museum and to decide whether it would be a good idea to visit it in the future. Interesting exhibitions All the students who visited the museum agreed that the best part of it was the 19th-century cars exhibition. It displayed some models of the first cars that arrived in Spain. As a result, we learned a lot about the history of cars in our country. Another interesting exhibition was the one about sports cars, which we all enjoyed. Guided tour and less interesting exhibitions Although most displays were fine, most of us did not enjoy the cars exhibited in the exhibition of the fastest cars of the 20th century. We believe that there is a lack of faster and more interesting models. Also, the live talks by some of the guides were a little too long and boring. Conclusion Despite the boring talks and some dull exhibitions, I recommend this visit to all students in our school. I believe most students will find it quite interesting and educational. Report WRITING PART 2 28 • Useful Expressions - Sample 1: - The aim of this report is to - After interviewing some…, we have identified some serious problems. - Some members have complained that - For this reason, - Also, - In order to solve this, I suggest - immediately - Although - As a result, - To sum up, I believe that if we take care of these problems, - Sample 2: - The purpose of this report is to outline…, and to make recommendations… - However , …, so… - It is thought that - This is not a good thing because - Many students complained about…, because - In order to solve the problems above, I recommend taking some measures. - Firstly, - Secondly, - Finally, - If we do these things, - Sample 3: - The aim of this report is to assess… and decide whether - All the students… agreed that the best part of it was - It displayed - As a result, - Another interesting - Although…, most of us - We believe that there is a lack of - Also, - Despite…, I recommend this visit - interesting and educational Report WRITING PART 2 29 • More Useful Expressions - Starting your report: - The aim of this report is to - As requested, I am writing this report to - This report aims to outline/assess - The purpose behind this report is to - Purpose, result and consequence: - As a result (of this), - This has resulted in - As a consequence, - Therefore - It is therefore necessary to - For this reason, - because of - in order to - in order for - so that - so - Recommending: - I suggest/recommend - I would like to suggest/recommend - I therefore suggest - I advise you (not) to - I believe it would be beneficial - It would be advisable to - You may wish/want to consider - If you wish to…, you should - If we wish to…, we ought to Report WRITING PART 2 30 uploads/Geographie/ reports-guide 2 .pdf