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Electronic Accreditation and Registration (eAccReg) System RDO User Guide Cance

Electronic Accreditation and Registration (eAccReg) System RDO User Guide Cancellation of System Generated Permit and Machine Identification Number (MIN) Prepared By: Quality Assurance Division Information Planning and Quality Service January 18, 2012 Annex R eAccReg System Cancellation of System Generated Permit and MIN RDO User Guide 2 of 7 Cancellation of System Generated Permit and MIN This section allows BIR to cancel previously issued permits (Final, Provisional, Special Purpose) to registered machines due to retirement, permanent transfer of ownership, encoding error (incorrect TIN and Branch Code) including revocation of permit due to non- compliance. User Login 1. From the BIR Website, access the icon to access the eAccReg System or Launch the Internet Explorer and type http://eaccreg.bir.gov.ph/eACT/admLogin.jsp in the address bar. eAccReg Login Page 2. Enter the following data in the <Username> and <Password> fields. Username and Password – contains a minimum of 8 and a maximum of 16 alphanumeric characters 3. Click on the button. eAccReg System Cancellation of System Generated Permit and MIN RDO User Guide 3 of 7 Main Page 4. Click the “Registration” link in the eAccReg Main Page. The user will be redirected to the List of Registered Machines page. List of Registered Machines 5. From the List of Registered Machines, choose from the drop down box the Type of Permit whether Final, Provisional or Special Purpose and the Date Registered then click the button. 6. Click the link in the permit number. The Machine Registration Summary Page will appear. eAccReg System Cancellation of System Generated Permit and MIN RDO User Guide 4 of 7 Machine Registration Summary Page 7. Click the button, the system will redirect the user to the Machine Registration Cancellation page. Machine Registration Cancellation Page 8. Choose from the dropdown list the Reason for Cancellation. Fill up the following fields: “Reset Counter Number, Accumulated Total Sales and the Number of Last Receipts Issued” then click button. 9. A pop up message “Are you sure you want to cancel this permit?” will appear. Clicking Ok will confirm submission. eAccReg System Cancellation of System Generated Permit and MIN RDO User Guide 5 of 7 Successful Cancellation of Permit 10. The Machine Registration Summary Page will be displayed with the message, “The Permit No. and MIN has been successfully cancelled this date.” Note: User cannot proceed with the cancellation if machine being cancelled has not yet reported sales in any of the months it was supposed to report sales. eAccReg System Cancellation of System Generated Permit and MIN RDO User Guide 6 of 7 View / Print Certificate Of Cancellation 11. Click the button at the Machine Registration Summary page. 12. Print the certificate by clicking on the File at the browser menu and select Print. Certificate Of Cancellation December 29, 2011 Date eAccReg System Cancellation of System Generated Permit and MIN RDO User Guide 7 of 7 Unsuccessful Cancellation of Permit A message will be displayed to the BIR user to indicate the missing Sales Report months (this is printable and must be given to the taxpayer requesting for the cancellation). The RDO must inform the taxpayer to complete all the sales reports of his MINs (thru e-Sales) for the Permits he is applying for cancellation. The BIR user cannot cancel the permit issued to a taxpayer without the following supporting documents: 1. Letter of Request by taxpayers stating the reason for cancellation 2. Report of Revenue Officer recommending its approval for cancellation 3. Approval of RDO uploads/Industriel/ accreg-user-guide.pdf