Remerciez-le!

Remerciez @Admin pour avoir partagé cet document gratuitement, de la manière la plus simple, en partageant sur les réseaux sociaux.

V-App. 1 C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Ver

V-App. 1 C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Version) Format Guide FBLA-PBL FORMAT GUIDE Today’s successful businesses require a consistent message throughout the organization. A foundation of this strategy is the use of a format guide so that a corporation maintains a uniform image through all its communica- tions. As the premier student business organization, it is our responsibility to guide our students according to today’s business practices. With this in mind, we have crafted a Format Guide by which our students and advisers can prepare for the Computer Applications and Word Processing skill events. Please review the Format Guide carefully in preparing for these events. GENERAL GUIDELINES Font Size: 12 Font Style: Times, Times New Roman, or Arial Spacing: 1 or 2 spaces after punctuation ending a sentence (stay consistent within the document) 1 space after a semicolon 1 space after a comma 1 or 2 spaces after a colon (stay consistent within the document) 1 space between state abbreviation and ZIP Letters: Block Style with Open Punctuation Top Margin: 2 inches Side and Bottom Margins: 1 inch Memorandums: Standard Style Top Margin: 2 inches Side and Bottom Margins: 1 inch Unbound Report: Body double spaced Top Margin: 2 inches first page, 1 inch remaining pages Side and Bottom Margins: 1 inch Page number is placed 0.5 inches at right margin starting on page 2 Leftbound Report: Body double spaced Top Margin: 2 inches first page, 1 inch remaining pages Side Margins: Left 11/2 inches – Right 1 inch Bottom Margin: 1 inch Page number is placed 0.5 inches at right margin starting on page 2 V-App. 2 F O R M A T G U I D E C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Version) Miscellaneous Documents: T op Margin: 2 inches (Agenda, Itinerary, Minutes, News Release, Outline, Table of Contents) Side and Bottom Margins: 1 inch Miscellaneous Notes: Left justification of documents is to be used unless otherwise indicated. Main and subheadings should be keyed in boldface. Note: Documents in this style manual may not show the correct top margins because of the instruction box at the top of the page. ADVANCED LETTER FEATURES Mailing Notation: A mailing notation is keyed a double space below the date in ALL CAPS followed by a double space before the inside address. Attention Line: An attention line is keyed as the first line of the inside address. When an attention line is used, the salutation is “Ladies and Gentlemen.” Subject Line: A subject line should be keyed a double space below the salutation in ALL CAPS. The subject line begins at the left margin. The word “subject” or “re” are not used when keying the subject line. Second Page Heading: If a letter contains more than one page, key a heading at the top of each subsequent page. Key the first line of the inside address, page number, and date at the left margin beginning one inch from the top of the paper. Double space below the date before continuing the body of the letter. Ms. Terra Green Page 2 Current Date Company Name: Key the company name a double space below the complimentary close in ALL CAPS. Quadruple space to the writer’s name. Enclosure Notation: Place an enclosure (or attachment) notation a double space below the reference initials. If multiple enclosures are referred to in the letter, follow the word “enclosures” with a colon and list each enclosure. Copy Notation: Use a lowercase (c) by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the reference line if there is no enclosure. Postscript: A postscript should be keyed as the last line in the letter. It should be preceded by a double space and begin at the left margin. The initials “P.S.” should not be used. V-App. 3 F O R M A T G U I D E C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Version) AGENDA SAMPLE Top Margin: 2" Side Margins: 1" Second Page Top: 1" FUTURE BUSINESS LEADERS OF AMERICA (DS) Board of Directors Agenda (DS) Tuesday, March 20, 20— (DS) 1. Call to Order – Jean Buckley, Chief Executive Officer (DS) 2. Roll Call – Mary Anvil, Secretary 3. Reading of the Minutes – Mary Anvil, Secretary 4. Treasurer’s Report – Harvey Weinberg, Treasurer 5. Other Officer Reports 6. Committee Reports Accounting – Mildred Wright Social – Betty Einstein (SS) Fund Raising – Bret Rushmore 7. Unfinished Business 8. New Business 9. Date of Next Meeting 10. Adjournment Note: Numbers may be left or right aligned. V-App. 4 F O R M A T G U I D E C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Version) ITINERARY (DS) M. J. Lawson (DS) October 10-13, 20— (DS) Sunday, October 10 (DS) 9:30 a.m. Depart Memphis Municipal Airport, United Airlines, Flight 433, nonstop, lunch served. (DS) 1:02 p.m. Arrive San Francisco International Airport. (DS) 5:30 p.m. Depart hotel for Chinatown visit. Monday, October 11 9:00 a.m. Conference at Mark Hopkins Hotel. Reminder: Call Pat Martin to confirm dinner arrangements for tomorrow. Tuesday, October 12 9:00 a.m. Conference at Mark Hopkins Hotel. 7:00 p.m. Dinner with Pat Martin. Wednesday, October 13 9:30 a.m. Depart hotel for airport. 12:20 p.m. Depart San Francisco International Airport, United Airlines, Flight 700, one stop, lunch served. 7:15 p.m. Arrive Memphis Municipal Airport. MS JUNE R TIJERINA CLAIMS DEPARTMENT GOLDEN INSURANCE COMPANY 1846 MARKET STREET SAN FRANCISCO CA 94102-1234 LABEL/ENVELOPE FORMAT SAMPLE ITINERARY SAMPLE Top Margin: 2" Side Margins: 1" Second Page Top: 1" The Optical Character Recognition (OCR) style, including all recommended abbreviations, is to be used by the company for all labels and envelopes. V-App. 5 F O R M A T G U I D E C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Version) Current Date (QS) Ms. Terra Green 1923 Deserama Circle Cottonwood, AZ 86326 (DS) Dear Ms. Green (DS) This letter represents an acceptable format for a personal business letter. As you can see, the format is identical to a business letter keyed in block style with open punctuation. However, what makes this letter different is that the writer’s address is included in the closing lines. Additionally, reference initials are not included. (DS) Sincerely (QS) Barbara Small 1912 Association Drive Reston, VA 20191-1591 Current Date (QS) Ms. Terra Green 1923 Deserama Circle Cottonwood, AZ 86326 (DS) Dear Ms. Green (DS) This letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begin at the left margin. A double space is left between all letter parts except before the inside address and the writer’s name, where a quadruple space (4 returns) will be found. This letter style is to be used for FBLA-PBL competition. (DS) Sincerely (QS) Barbara Small Director of Education (DS) xx LETTER – BUSINESS Top Margin: 2" Side Margins: 1" LETTER – PERSONAL Top Margin: 2" Side Margins: 1" V-App. 6 F O R M A T G U I D E C H A P T E R M A N A G E M E N T H A N D B O O K (2005 – 2006 PBL Version) Current Date (DS) CONFIDENTIAL (If no mailing notation, QS after date.) (DS) Attention FBLA-PBL Competitors FBLA-PBL, Inc. 1912 Association Drive Reston, VA 20191-1591 (DS) Ladies and Gentlemen (DS) LETTER FORMAT WITH ADVANCED FEATURES (If no subject line, DS after salutation.) (DS) This letter illustrates the placement of all advanced letter parts as described on the enclosed sheet. It also illustrates the block style letter with open punctuation. Please refer to this letter when keying such a document to avoid making formatting errors. (DS) Sincerely (DS) FBLA-PBL, INC. (QS) Barbara Small Director of Education (DS) xx (DS) Enclosure (DS) c Ms. Jean Buckley, President/CEO (DS) Best of luck in your competition! Name of Addressee or Company Page # (SS) Date (DS) LETTER & MEMO – SECOND PAGE LETTER WITH ADVANCED FEATURES Top Margin: 2" Side Margins: 1" Top Margin: 1" Spacing of Materials: SS Spacing after Date to Body: DS V-App. 7 F O R M A T G U I D E C H A P T E R M A N A G E M E N T H A N D B O uploads/Industriel/ pbl-formatguide.pdf