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15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publi

15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publications/publication/feasibility-study-guide 1/31 Feasibility Study Guide This guide provides practical assistance in undertaking a feasibility study for a proposed sport and recreation facility. Last updated 15 April 2020 Download Feasibility Study Guide.pdf (13 KB) (https://www.dlgsc.wa.gov.au/docs/de source/sport-and-recreation/feasibility study-guide.pdf?sfvrsn=b6d77391_1) Tags facilities (/department/publications/-in- tags/tags/facilities) recreation (/department/publications/-in- tags/tags/recreation) sport (/department/publications/-in- tags/tags/sport) A successful sport or recreation facility is the result of thorough planning. Without adequate planning, the facility will probably fail – fail to meet the current and future needs of the community, fail to meet financial goals or fail to be managed effectively. A feasibility study should critically assess a proposal to build a facility, and enable the client (the owner) to make an informed decision about whether to proceed with the proposed project. It should consider all the alternatives within the scope of an identified need in order to establish the most effective investment of funds. It should analyse the social and financial impacts of the proposal and identify the risks involved by studying: the marketplace; usage and management issues; the facility components; location options; financial viability. Disclaimer This recourse contains comments of a general nature only and is not intended to be relied upon as a substitute for professional advice. No responsibility will be accepted by the Department of Sport and Recreation for loss occasioned to any person doing anything as a result of any material in this resource. This guide was prepared with a view to outlining the Department of Sport and Recreations' requirements for a feasibility study. However, any opinions, findings, conclusions, or recommendations expressed herein are guidelines only and should not be expressly relied on by project proponents. Contents 1.0 Introduction (#1) 2.0 Facility Planning Process (#2) 3.0 Preliminary Planning (#3) Corporate Policies and Plans (#31) Assessment of Need (#32) 4.0 Preparation (#4) Establishing a Co-ordinating Committee (#41) Terms of Reference (TOR) (#42) Methodology (#43) Community Involvement (#44) 5.0 Feasibility Study Process (#5) The Process in Brief (#51) Review Background Information (#52) .PDF 15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publications/publication/feasibility-study-guide 2/31 Organisational Philosophy (#53) Market Analysis (#54) Justification of the Proposed Facility (#55) Draft Management Plan (#56) Concept Design (#57) Location Rationale (#58) Design/Technical Evaluation (#59) Capital Costs (#510) Financials (#511) Staging Alternatives (#512) Sustainability (#513) Revisit the Needs Assessment (#514) Recommendation (#515) 6.0 Writing the Feasibility Report (#6) 7.0 Conclusion (#7) 8.0 Further Reading (#8) 9.0 References (#9) 1.0 Introduction The second phase in the facility planning process is the Feasibility Study. The purpose of a feasibility study is to examine the viability of a proposal so that any decision can be informed by objective analysis. Your decision may be to implement, amend, refine or abandon the proposal. It should thoroughly test the practicability of: Management options Facility components Location options Technical design options Social, economic and environmental sustainability Cost This guide provides practical assistance in undertaking a feasibility study for a proposed sport or recreation facility. It highlights the planning issues that need to be considered, the various ways of gathering information and the outcomes that should be achieved. The information provided is not definitive. It does not, and cannot, outline the correct process of undertaking a feasibility study for all proposed sport or recreation facilities. The nature of the proposal, together with local circumstances, will determine the content and process of the feasibility study. This is intended to be a guide and should be used as such. Contact your nearest Department of Sport and Recreation office if you require assistance with using the guide. Remember, a sport or recreation facility should be about meeting community needs. It should be designed for and with people, facilitate community interaction, be a "community hub" and be affordable to the community. The outcome of any feasibility study should be tested against this. This guide is part of a suite of documents that can assist you with planning, testing and managing facilities. 2.0 Facility Planning Process 15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publications/publication/feasibility-study-guide 3/31 The five key phases in the Facility Planning Process for a sport and recreation facility are illustrated in the following diagram: Figure 1 Contents Phase One NEEDS ASSESSMENT Identify Key Community Values and Organisational Philosophies Review of Existing Provision Information Sources Determine Needs Development Proposal DECISION Abandon Proposal Upgrade Existing Facility or Develop New Facility Phase Two FEASIBILITY STUDY Market Analysis Draft Management Plan Concept Plan Financial Viability Risk Assessment DECISION Implement, Amend, Postpone, Stage Development or Abandon Proposal 15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publications/publication/feasibility-study-guide 4/31 Phase Three DESIGN Management Plan Design Brief Design Team Schematic Design Design Development Contract Documentation Phase Four CONSTRUCTION Construction and Handover Phase Five EVALUATION Facility Operational Project Evaluation In planning a sport or recreation facility, the first step is to undertake a needs assessment to justify its provision. The Department's Needs Assessment and Decision Making Guides can assist. The second step is to undertake a feasibility study to assess the viability of the proposal. The feasibility study should determine: The range of opportunities and services to be offered at the facility How the facility should be managed The best location for the facility What areas and features the facility should comprise of The practicality of the design and technical aspects Whether the community can afford the cost of its construction, operation and disposal The economic, environmental and social impact that the proposed facility is likely to have on the community Although this planning process may seem lengthy, it is cost-efficient. It is generally accepted that the feasibility phase of the planning process may cost up to 10% of the total cost of the development, but can determine up to 65% of the final cost of building the project. As planning advances into the design and construction phases, it becomes increasingly more difficult to influence the final cost of the project. Figure 2 demonstrates that the optimum time to reduce life and project costs associated with any project is at a feasibility study stage. The cost and time impact is greatly reduced as the process continues along it's life cycle. An increased emphasis on the feasibility and planning stages of a project can greatly improve the life performance of an asset. 15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publications/publication/feasibility-study-guide 5/31 3.0 Preliminary Planning Corporate Policies and Plans Before embarking on a feasibility study, the client should discern the appropriateness of the proposal to build a facility. Is it the client's core business to provide this facility or would it be more appropriate for another agency to provide it? Is there scope to partner the proposal? The client should have a recreation and/or sport policy, stating its vision, mission and aims for the provision of facilities and services. This policy may also form part of a broader corporate plan. Ideally, the provision of sport and recreation facilities should be guided by a Strategic Recreation Plan which establishes a future direction and vision and strategies for achievement, guiding service and facility provision. The Local Government [Amendment] Act2 introduced in 1995, requires local authorities in Western Australia to develop an overview of the plan for the future for all major sport and recreation facility or service provision investments. This plan normally takes the form of a strategic plan that outlines the aims and objectives of each project, estimated capital and operating costs, funding sources, proposed timeframes and performance indicators . Business plans provide the specific operational details on how a particular service will be delivered. For further information on facility planning please consult the resource Decision Making Guide.3. Assessment of Need It is essential that a needs assessment be undertaken before embarking on a feasibility study. In short, this involves identifying any lack or over supply of existing facilities and services. The aim of a needs assessment is to justify provision. It is only when the needs assessment is completed that a feasibility study is undertaken to assess the viability of any proposed facility development. For information on undertaking a needs assessment please consult the resource Needs Assessment Guide and Decision Making Guide: Sport and recreation facilities4. 4.0 Preparation Establishing a Coordinating Committee 15/03/2021 Feasibility Study Guide https://www.dlgsc.wa.gov.au/department/publications/publication/feasibility-study-guide 6/31 A number of different approaches can be used to undertake a feasibility study: Internal approach - the study is undertaken by members of the client organisation External approach - the study is undertaken by a private consultant giving independence Combined approach - the study is undertaken by a mix of internal and external personnel For the purpose of this guide, the last option (combined approach) is discussed below, as this will achieve a greater commitment from stakeholders and the community. A combined approach requires the client to appoint a coordinating committee to manage and control the feasibility study process. This coordinating committee should comprise of: A project co-ordinator (the in-house officer responsible for the study) Other relevant members of the client agency Community/business sector representatives Representatives of proposed user groups/tenants An experienced facility manager Department of Sport and Recreation personnel The make-up of the committee will depend upon the type of facility being proposed. Key stakeholders including Department of Sport uploads/Ingenierie_Lourd/ feasibility-study-guide 1 .pdf