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Cdc style guide CDC Style Guide August CDC Style Guide Augut CCDC Style Guide August U S Department of Health and Human Services CCenters for Disease Control and Prevention Clifton Road N E Atlanta Georgia Send your comments to Pascale Krumm CDC Style Gui

CDC Style Guide August CDC Style Guide Augut CCDC Style Guide August U S Department of Health and Human Services CCenters for Disease Control and Prevention Clifton Road N E Atlanta Georgia Send your comments to Pascale Krumm CDC Style Guide editor CContents Introduction The CDC Style Guide The Elements of Good Writing Section I Grammar and Style Chapter Common Grammar and Style Di ?culties Active Voice and Passive Voice Dangling Misplaced and Squinting Modi ?ers Each and Every Expletives Imperative Mood Parallelism Possessive Preposition at End of Sentence Pronouns and Antecedents Redundancy Sentence Length Subject and Verb Agreement Singular and Plural of Non-English Words Split In ?nitives That Which Who Who Whom Wordiness Chapter Mechanics Abbreviations Acronyms Capitalization Type Styles Bold Italics Underline and All Caps i CContents Chapter Numbers Spelling Out Numbers Using Numerals Forms of Numbers Formatting and Style Issues Chapter Punctuation Apostrophes Brackets Colons Commas Dashes Ellipses Hyphens Parentheses Periods Quotation Marks Semicolons Chapter Words Inclusive Language Word De ?nitions Vocabulary Issues Section II Visual Media Chapter Tables Charts and Graphs Tables Charts and Graphs Chapter Guidelines for Exhibits Posters and Electronic Presentations Creating Successful PowerPoint Presentations Poster Preparation Tips Chapter Writing for the Web Help From the Web ii CContents Section III Content and Documentation Resources Chapter CDC-Speci ?c Guidelines Attribution to CDC CIOs and HHS Clearance Information Executive Secretariat Correspondence Guidelines Chapter Reference Style Journal Article Book and Other Monograph Conference Other Published Material Legal Material Electronic Material Unpublished Material Miscellaneous Section IV Appendix and Sources Appendix A ??Sample Correspondence In-house Summary Statement Summary Statement ??Secretarial Correspondence Secretarial Correspondence Simple Action Memorandum Complex Action Memorandum Brie ?ng Memorandum Information Memorandum ??Sample Information Memorandum ??Sample Information Alert Information Advisory Bibliography Index iii C C CIntroduction The written word is one of the most e ?ective ways to express thoughts and ideas provide and share information and educate and inform audiences A clear and compelling message is based on simple understandable words correct sentence construction and elegant style The CDC Style Guide The CDC Style Guide will help everyone who writes documents ranging from letters to press releases to journal articles The style guide includes writing guidelines and tips and is designed to save editors and writers time by answering frequently asked questions about grammar style punctuation preferred word usage and reference styles In addition the style guide provides guidelines for producing posters and electronic presentations and for writing for the Web Finally the style guide addresses clearance and correspondence procedures presents reference citation styles and includes useful appendices All CDC materials need to be clear and accurate In addition these documents should have a uniform look and feel and should re ect and support the CDC identity Writers tend to develop a personal writing style usually a mix of commonly accepted grammar rules and preferred stylistic conventions The CDC Style Guide is meant to be a reference tool so that everyone at CDC can have a common place to learn about grammatical questions and make