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English bts hnd 1docx SECTION I GRAMMAR CChapter STYLE IN BUSINESS WRITING A PUNCTUATION Punctuation capitalization number expression abbreviation usage are all elements of style that greatly a ?ect the general readability of a written message They are th

SECTION I GRAMMAR CChapter STYLE IN BUSINESS WRITING A PUNCTUATION Punctuation capitalization number expression abbreviation usage are all elements of style that greatly a ?ect the general readability of a written message They are the tools that every writer uses to guide the reader in quickly and correctly separating and interpreting the thoughts that comprise and convey the complete message Let us see how to use each of them The period or Full stop Use it After a sentence that makes a statement of fact opinion or belief that expresses a command or a polite request With abbreviations of courtesy titles professional titles seniority terms academic degrees and a-m and p-m Mr Mrs Miss Dr etc ? With numbers After condensed statements which are often called an elliptical statement and are usually a word or phrase used as an answer to a question The Question mark Use it At the end of a sentence that asks a direct question After a condensed question which is frequently a word or phrase following a statement In a series of brief questions related to the same subject and verb ex Would the best quali ?ed person for this job be Marie Bill Jane To enclose a statement that consists of the exact words spoken or written by someone else To enclose the titles of articles essays short poems lectures report and chapters of ? ? ? ? booksExclamation point Use it After a sentence a phrase or a single word to indicate strong feeling or emotion ex Congratulations You deserve the promotion Comma Use it Between independent clauses In a series Between coordinate adjectives After introductory words consequently accordingly yes no however therefore otherwise After introductory phrases After introductory clauses C To separate thousands from hundreds millions from hundred thousands ex employees Between consecutive numbers ex In members participated in the survey The Semi-colon Use it ? Between independent clauses Before namely that is or similar expression The Colon Use it After a statement that introduces a series of items within a sentence or a list of items displayed in separate lines Between hours and minutes when clock time is expressed in ?gures use a colon to separate hours from minutes The Dash Use it Before all these or a similar word that follows and summarizes a series at the beginning of a sentence The Parentheses Use them To set o ? references to illustrations charts diagrams pages or chapters of books and so on Underscores Underscore the title of books magazines newspapers pamphlets reports and chapter of books Underscore words referred to as words words accompanied by de ?nitions and foreign expressions that are not part of the English language The Apostrophe Use it To denote a letter or letters omitted To denote possession The Inverted Commas Round direct speech Round slang and words with a special technical meaning Hyphen In many cases this is not regarded as very important in English and in such instances may be inserted or omitted according