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MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for Facsimile Function GD-120

MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for Facsimile Function GD-1200 1 CONTENTS NOTICE TO USERS................................................................................................................................3 Preface ....................................................................................................................................................7 Features of the GD-1200.........................................................................................................................8 General Precautions................................................................................................................................9 • When power failure occurs...................................................................................................................9 1. BEFORE USING FAX ...........................................................................................................................11 1. Description of Each Component ......................................................................................................12 • Main components ..........................................................................................................................12 • Configuration of options.................................................................................................................13 • Control panel .................................................................................................................................14 • Touch panel...................................................................................................................................16 • Connecting cables .........................................................................................................................18 2. SENDING A FAX ..................................................................................................................................19 1. Transmission Mode..........................................................................................................................20 2. Preparation for Transmission...........................................................................................................22 3. About Originals ................................................................................................................................23 • Original size/Original scanning range............................................................................................23 • Setting originals .............................................................................................................................24 4. Setting the Transmission Conditions ...............................................................................................27 • Variety of optional functions...........................................................................................................27 • Setting the transmission conditions ...............................................................................................29 • Sending different width originals....................................................................................................31 • Setting the scanning conditions for each page..............................................................................33 5. Specifying the Remote Fax..............................................................................................................35 • Direct entry with digital keys ..........................................................................................................35 • Address book entry........................................................................................................................36 • Group entry....................................................................................................................................37 • Searching by ID number................................................................................................................38 • Searching by address (Search address) .......................................................................................40 • Searching address using LDAP server..........................................................................................43 • Multi-address transmission............................................................................................................45 • Confirming the destinations ...........................................................................................................46 6. Sending Originals.............................................................................................................................47 • Direct transmission ........................................................................................................................47 • Memory transmission.....................................................................................................................49 • Other transmissions.......................................................................................................................51 • Sending a Tone .............................................................................................................................53 3. RECEIVING A FAX ...............................................................................................................................55 1. Reception Modes.............................................................................................................................56 2. Reception Settings...........................................................................................................................57 3. Relationship between Original and Paper........................................................................................60 4. CHECKING AND CANCELING THE COMMUNICATIONS .................................................................63 1. Checking Transmission Result ........................................................................................................64 • Checking reserved transmissions..................................................................................................64 • Checking communication status (log)............................................................................................66 • Address registration from send/receive log ...................................................................................68 2 CONTENTS (Cont.) 2. Canceling Transmissions.................................................................................................................70 5. ADVANCED FUNCTIONS ....................................................................................................................75 1. Transmitting 2-Sided Originals.........................................................................................................76 2. Priority Transmission .......................................................................................................................78 3. Polling Communication ....................................................................................................................79 4. Mailbox Communication...................................................................................................................82 5. Chain Dial Communication ............................................................................................................102 6. Delayed Transmission Reservation ...............................................................................................104 7. Recovery Transmission .................................................................................................................107 8. Onramp Gateway...........................................................................................................................109 9. Offramp Gateway...........................................................................................................................111 10. Save as File ...................................................................................................................................113 6. PRINTING LISTS AND REPORTS .....................................................................................................117 1. Manually Printing Lists & Reports..................................................................................................118 2. Automatically Printing Lists & Reports...........................................................................................122 • Automatically printing lists & reports............................................................................................122 • Setting the lists and reports output ..............................................................................................123 3. Lists/Reports Samples...................................................................................................................131 7. REGISTERING AND SETTING ITEMS...............................................................................................145 1. Setting the Initial Transmission Mode............................................................................................146 2. Registering the Terminal ID ...........................................................................................................148 3. Setting the Reception Mode...........................................................................................................153 4. 2nd Line Board (optional) Installation ............................................................................................156 5. Setting RX Printing.........................................................................................................................162 • Setting RX printing.......................................................................................................................162 • Setting duplex printing .................................................................................................................165 • Setting the rotate sort (Alternation)..............................................................................................168 6. Setting Recovery Transmission .....................................................................................................170 8. TROUBLESHOOTING ........................................................................................................................173 1. When The Following Messages Appear ........................................................................................174 2. Transmission Trouble ....................................................................................................................175 3. Reception Trouble..........................................................................................................................176 9. SPECIFICATIONS ..............................................................................................................................177 1. Main Specifications........................................................................................................................178 3 NOTICE TO USERS For U.S.A. only WARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense. Warning: Changes or modification not expressly approved by Toshiba TEC could void the user’s authority to operate the equipment. WARNING FCC Notice: Part 68 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear cover of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. This device is equipped with a USOC RJ11C connector. A plug and jack used to connect this equipment to the premises wiring and telephone network must com- ply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modu- lar jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Exces- sive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identi- fier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the tele- phone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, for repair or warranty information, please contact TOSHIBA AMERICA BUSINESS SOLUTIONS, INC. 800-268-6744. If the equipment is causing harm to the tele- phone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. 4 NOTICE TO USERS (Cont.) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly con- tains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your Fax machine, you should complete the following steps: com- plete the setup procedures listed for station ID number and name. See P.148 “2.Registering the Termi- nal ID”. The telecommunication line cable of minimum No.26 AWG wire must be used. TOSHIBA AMERICA BUSINESS SOLUTIONS, INC. Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631 For Canada only NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equip- ment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. CAUTION: Users should not attempt to make such connections themselves, but should contact the appro- priate electric inspection authority, or electrician, as appropriate. The Ringer Equivalence Number of your facsimile is 0.3 NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5. CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord. AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le maté- riel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunica- tions, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. 5 Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur. Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder uploads/Management/ operator-x27-s-manual-for-facsimile-function-multifunctional-digital-systems.pdf