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Project guide 3 CDC UNIFIED PROCESS PRACTICES GUIDE PROJECT STATUS REPORTING Purpose The purpose of this document is to provide guidance on the practice of Project Status Reporting and to describe the practice overview requirements best practices activiti

CDC UNIFIED PROCESS PRACTICES GUIDE PROJECT STATUS REPORTING Purpose The purpose of this document is to provide guidance on the practice of Project Status Reporting and to describe the practice overview requirements best practices activities and key terms related to these requirements In addition templates relevant to this practice are provided at the end of this guide Practice Overview E ?ective communication is a key component of successful project management and delivery Eighty percent of a Project Manager ? s job revolves around communication with the project team client and executive management Without e ?ective communication vital information may not be exchanged e ?ectively or not at all A lack of communication may even delay or prohibit the execution or completion of scheduled tasks By dealing e ?ectively with communication issues the probability of project success increases exponentially Project status reporting is one method of addressing the importance of project communication Project status reporting is a regular formalized report on project progress against the project plan Its purpose is to e ?ectively and e ?ciently communicate project status at regular intervals to project stakeholders Good consistent project status reporting helps guard against unexpected surprises to project sponsors and other stakeholders It keeps project stakeholders informed of critical aspects of project health such as schedule issues scope resources cost etc and allows management to take action to address project issues and risks Project status reports can also be used to provide a documented history of the project This can then be applied to strengthen lessons learned and to evaluate review and learn from how the project succeeded and where it may have had di ?culties Objectives of e ?ective project status reporting include ? Improve communication of information within the project and across the organization ? Simplify the process of gathering and disseminating project information ? Ensure that stakeholders receive necessary information ? Communicate key messages about project progress ? Improve organizational support for the project Reporting requirements and frequency of reporting vary from project to project depending on factors such as expectations of information distribution by management and project stakeholders project size complexity risk etc Identifying what information project teams and stakeholders need in addition to basic project status reporting information is a process that takes place early in the project life cycle and most likely will evolve as the project progresses Project status is usually reported by the Project Manager to higher organizational levels such as a steering committee executive sponsor senior managers etc However status reporting can also be to individuals or committees that are part of the project such as team leads quality managers and other project sta ? The ?nalized project status reports should be shared and distributed to the project team and stakeholders as de ?ned within the project ? s communication management plan It is important to note that formal status reporting is not a substitution for ongoing project communication between the project manager project team client senior management and any other parties needing