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Sam guide Software Asset Management SAM Implementation Guide CHow to help keep your business compliant Managing your software assets can lead to improved performance As businesses invest more in technology Software Asset Management plays an increasingly c

Software Asset Management SAM Implementation Guide CHow to help keep your business compliant Managing your software assets can lead to improved performance As businesses invest more in technology Software Asset Management plays an increasingly critical role in promoting e ?ciency productivity and performance CThe principles of Software Asset Management Once you have identi ?ed that you need to implement a Software Asset Management program we recommend you follow these guidelines CORPORATE POLICIES Evidence that a company is committed to Software Asset Management PROCEDURES To ensure the implementation of the policies REVIEW To ensure that processes are working and being implemented so that records always remain accurate RECORDS Software Inventory Hardware Inventory Licence Inventory www microsoft com canada sam SAM Step-By-Step Checklist Take an individual inventory of installed software Track down existing licenses Organize and analyze results of the software inventory and license information Determine whether additional licenses are required and which licensing best ?ts your needs Determine a central place to store original media licensing documents and invoices Put an ongoing software asset management program in place CSTEP Take an individual inventory of installed software There are two options Manual Inventory You can perform a manual inventory by checking the hard drive of each PC and recording the information in a report One easy way to start is to view the Add or Remove Programs screen on each PC Automatic Inventory You can use a software inventory tool to perform an automatic inventory of your company ? s PCs and servers The Software Inventory and Asset Management Tools catalogue contains a searchable list of these types of tools In addition the Microsoft Software Inventory Analyzer MSIA will help you determine which major Microsoft titles are installed These automated tools make inventorying software easy Use MSIA or a software asset management tool to scan PCs that are on a network or to scan each non-networked PC stand-alone Most SAM tools automatically generate software inventory reports ?? there are example reports available on Microsoft ? s SAM resource site If you use such a tool on stand-alone PCs you will need to install the tool on each PC When you have inventoried all of your company ? s PCs combine the information into one master report www microsoft com canada sam STEP Track down existing licenses Contact the person who is responsible for new software acquisitions in your company If you have a centralized purchasing department start there If each department is responsible for their own software acquisitions get in touch with the department managers Your IT department may have additional documentation such as software manuals and original software CDs If your company participates in one of Microsoft ? s Volume Licensing Programs there are special web sites you can visit to access your license documentation If you have an Open License agreement visit the eOpen site https epon microsoft com If you have a Select License or Enterprise Agreement the Microsoft Volume Licensing Services site https licensing microsoft com contains all