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Document Format Revision (DHS/DCA 9-21-16) SCOPE OF WORK MEP Upgrades Greystone

Document Format Revision (DHS/DCA 9-21-16) SCOPE OF WORK MEP Upgrades Greystone Park Psychiatric Hospital Morris Plains, Morris County, N.J. PROJECT NO. M1497-00 STATE OF NEW JERSEY Honorable Chris Christie, Governor Honorable Kim Guadagno, Lt. Governor DEPARTMENT OF THE TREASURY Ford M. Scudder, Treasurer DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION Christopher Chianese, Director Date: 01/26/17 PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 2 TABLE OF CONTENTS SECTION PAGE I. OBJECTIVE .......................................................................................... 6 II. CONSULTANT QUALIFICATIONS ................................................ 6 A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS ........................................... 6 III. PROJECT BUDGET ............................................................................ 7 A. CONSTRUCTION COST ESTIMATE (CCE) .............................................................................. 7 B. CURRENT WORKING ESTIMATE (CWE) ................................................................................ 7 C. CONSULTANT’S FEES ................................................................................................................ 7 IV. PROJECT SCHEDULE ....................................................................... 7 A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE ............................................... 7 B. CONSULTANT’S PROPOSED DESIGN & CONSTRUCTION SCHEDULE ........................... 8 C. CONSULTANT DESIGN SCHEDULE ........................................................................................ 8 D. BID DOCUMENT CONSTRUCTION SCHEDULE .................................................................... 9 E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE .................................................. 9 V. PROJECT SITE LOCATION & TEAM MEMBERS .................... 10 A. PROJECT SITE ADDRESS ......................................................................................................... 10 B. PROJECT TEAM MEMBER DIRECTORY ............................................................................... 10 1. DPMC Representative: ............................................................................................................. 10 2. Client Agency Representative: ................................................................................................. 10 VI. PROJECT DEFINITION ................................................................... 11 A. BACKGROUND .......................................................................................................................... 11 B. FUNCTIONAL DESCRIPTION OF THE BUILDING ............................................................... 11 1. Building Description: ................................................................................................................ 11 VII. CONSULTANT DESIGN RESPONSIBILITIES ............................ 11 A. BOILER SYSTEM OPERATION UPGRADES ......................................................................... 11 B. WATER CONDITIONING/ TREATMENT ................................................................................ 11 C. EMERGENCY GENERATOR .................................................................................................... 12 1. Automatic Transfer Switches: ................................................................................................... 13 2. Equipment Tests: ...................................................................................................................... 14 3. Spare Parts: ............................................................................................................................... 14 D. GENERAL DESIGN OVERVIEW .............................................................................................. 14 1. Design Detail: ........................................................................................................................... 14 PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 3 2. Specification Format: ................................................................................................................ 14 3. Submittal Schedule: .................................................................................................................. 15 4. Construction Cost Estimates: .................................................................................................... 15 E. PROJECT COMMENCEMENT .................................................................................................. 15 1. Project Directory: ...................................................................................................................... 16 2. Site Access: ............................................................................................................................... 16 3. Project Coordination: ................................................................................................................ 16 4. Existing Documentation: .......................................................................................................... 16 5. Scope of Work: ......................................................................................................................... 16 6. Project Schedule: ...................................................................................................................... 17 F. BUILDING & SITE INFORMATION ......................................................................................... 17 1. Building Classification: ............................................................................................................ 17 2. Building Block & Lot Number: ................................................................................................ 17 3. Building Site Plan: .................................................................................................................... 17 4. Site Location Map: .................................................................................................................... 17 G. DESIGN MEETINGS & PRESENTATIONS.............................................................................. 18 1. Design Meetings: ...................................................................................................................... 18 2. Design Presentations: ................................................................................................................ 18 H. Construction Bid Document Submittal ......................................................................................... 19 VIII. CONSULTANT CONSTRUCTION RESPONSIBILITIES .......... 19 A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW .......................................... 19 B. PRE-BID MEETING .................................................................................................................... 19 C. BID OPENING ............................................................................................................................. 19 D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD ................................ 19 1. Post Bid Review:....................................................................................................................... 20 2. Review Meeting: ....................................................................................................................... 20 3. Substitutions:............................................................................................................................. 20 4. Schedule: ................................................................................................................................... 20 5. Performance: ............................................................................................................................. 21 6. Letter of Recommendation: ...................................................................................................... 21 7. Conformed Drawings: ............................................................................................................... 21 E. DIRECTOR’S HEARING ............................................................................................................ 22 F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS ..................................................... 22 1. Meetings:................................................................................................................................... 22 2. Schedules: ................................................................................................................................. 22 3. Submittal Log: .......................................................................................................................... 23 G. CONSTRUCTION SITE ADMINISTRATION SERVICES ....................................................... 23 H. SUB-CONSULTANT PARTICIPATION.................................................................................... 24 I. DRAWINGS ................................................................................................................................. 24 1. Shop Drawings: ......................................................................................................................... 24 2. As-Built & Record Set Drawings: ............................................................................................ 24 J. CONSTRUCTION DEFICIENCY LIST ..................................................................................... 25 PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 4 K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION .................................................... 25 L. CLOSE-OUT DOCUMENTS ...................................................................................................... 25 M. CLOSE-OUT ACTIVITY TIME .............................................................................................. 26 N. TESTING, TRAINING, MANUALS AND ATTIC STOCK ...................................................... 26 1. Testing: ..................................................................................................................................... 26 2. Training: .................................................................................................................................... 26 3. Operation & Maintenance Manuals: ......................................................................................... 27 4. Attic Stock: ............................................................................................................................... 27 O. CHANGE ORDERS ..................................................................................................................... 27 1. Consultant: ................................................................................................................................ 27 2. Contractor: ................................................................................................................................ 28 3. Recommendation for Approval: ............................................................................................... 28 4. Code Review: ............................................................................................................................ 28 5. Cost Estimate: ........................................................................................................................... 28 6. Time Extension: ........................................................................................................................ 29 7. Submission: ............................................................................................................................... 29 8. Meetings:................................................................................................................................... 29 9. Consultant Fee: ......................................................................................................................... 30 IX. PERMITS & APPROVALS ............................................................... 30 A. NJ UNIFORM CONSTRUCTION CODE PERMIT ................................................................... 30 B. OTHER REGULATORY AGENCY PERMITS, CERTIFICATES AND APPROVALS .......... 32 C. STATE INSURANCE APPROVAL ............................................................................................ 33 D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM ...................... 33 E. PERMIT MEETINGS ................................................................................................................... 33 F. MANDATORY NOTIFICATIONS ............................................................................................. 34 G. CONSULTANT FEE .................................................................................................................... 34 X. GENERAL REQUIREMENTS ......................................................... 34 A. SCOPE CHANGES ...................................................................................................................... 34 B. ERRORS AND OMISSIONS ....................................................................................................... 34 C. ENERGY INCENTIVE PROGRAM ........................................................................................... 34 XI. ALLOWANCES .................................................................................. 35 A. PLAN REVIEW AND PERMIT FEE ALLOWANCE ................................................................ 35 1. Permits: ..................................................................................................................................... 35 2. Permit Costs: ............................................................................................................................. 35 3. Applications: ............................................................................................................................. 35 4. Consultant Fee: ......................................................................................................................... 35 XII. SUBMITTAL REQUIREMENTS ..................................................... 36 A. CONTRACT DELIVERABLES .................................................................................................. 36 PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 5 B. CATALOG CUTS ........................................................................................................................ 36 C. PROJECT DOCUMENT BOOKLET .......................................................................................... 36 D. DESIGN DOCUMENT CHANGES ............................................................................................ 36 E. SINGLE-PRIME CONTRACT .................................................................................................... 36 XIII. SOW SIGNATURE APPROVAL SHEET ....................................... 38 XIV. CONTRACT DELIVERABLES ....................................................... 39 XV. EXHIBITS ............................................................................................ 46 A. SAMPLE PROJECT SCHEDULE FORMAT B. PROJECT SITE LOCATION PLAN C. AERIAL VIEW OF SITE D. PHOTOGRAPHS OF EXISTING CONDITIONS E. BRADLEY-SCIOCCHETTI, INC. FOLLOW UP SITE VISIT PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 6 I. OBJECTIVE The objectives of this project are to: evaluate the current boiler operation and implement upgrades and improvements to reinstitute automatic operation to the fullest extent possible and provide properly sized boilers for each season of the year; Install a water softening system at the location(s) deemed appropriate in order to protect the facility’s infrastructure from unnecessary corrosion. Identify infrastructure elements that are heavily corroded and provide a prioritized list of recommendations for repair or replacement. Infrastructure in critical need of replacement shall be designed as part of this project and included in the project documents as bid alternatives for construction; and assess the capacity of the existing emergency power generation system in relation to the loads that it currently carries. Determine the power requirements for the major functions of the hospital that are not currently on emergency circuits and review excess generator capacity in relation to major hospital functions that should or could remain operational in the event of the loss of primary power (i.e., security, lighting, HVAC, food Service IT, etc.) II. CONSULTANT QUALIFICATIONS A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS The Consultant shall be a firm pre-qualified with the Division of Property Management & Construction (DPMC) in the following discipline(s): • P002 Electrical Engineering • P004 Plumbing Engineering The Consultant shall also have in-house capabilities or Sub-Consultants pre-qualified with DPMC in: • P025 Estimating/ Cost Analysis As well as, any and all other Architectural, Engineering and Specialty Disciplines necessary to complete the project as described in this Scope of Work (SOW). PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 7 III. PROJECT BUDGET A. CONSTRUCTION COST ESTIMATE (CCE) The initial Construction Cost Estimate (CCE) for this project is $ 795,000 The Consultant shall review this Scope of Work and provide a narrative evaluation and analysis of the accuracy of the proposed project CCE in their technical proposal based on their professional experience and opinion. B. CURRENT WORKING ESTIMATE (CWE) The Current Working Estimate (CWE) for this project is $ 1,117,000 The CWE includes the construction cost estimate and all consulting, permitting and administrative fees. The CWE is the Client Agency’s financial budget based on this project Scope of Work and shall not be exceeded during the design and construction phases of the project unless DPMC approves the change in Scope of Work through a Contract amendment. C. CONSULTANT’S FEES The construction cost estimate for this project shall not be used as a basis for the Consultant’s design and construction administration fees. The Consultant’s fees shall be based on the information contained in this Scope of Work document and the observations made and/or the additional information received during the pre-proposal meeting. IV. PROJECT SCHEDULE A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE The following schedule identifies the estimated design and construction phases for this project and the estimated durations. PROJECT PHASE ESTIMATED DURATION (Calendar Days) 1. Site Access Approvals & Schedule Design Kick-off Meeting 7 PROJECT NAME: MEP Upgrades PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1497-00 DATE: 01/26/17 PAGE 8 2. Schematic Design Phase 25% (Minimum) 42 • Project Team & DPMC Plan/Code Unit Review & Comment 14 3. Design Development Phase 50% (Minimum) 42 • Project Team & DPMC Plan/Code Unit Review & Comment 14 4. Final Design Phase 100% 28 • Project Team & DPMC Plan/Code Unit Review & Approval 14 5. Permit Application Phase 7 • Issue Plan Release 6. Bid Phase 42 7. Award Phase 28 8. Construction Phase 180 B. CONSULTANT’S PROPOSED DESIGN & CONSTRUCTION SCHEDULE The Consultant shall submit a project design and construction bar chart schedule with their technical proposal that is similar in format and detail to the schedule depicted in Exhibit ‘A’. The bar chart schedule developed by the Consultant shall reflect their recommended project phases, phase activities, activity durations. The Consultant shall estimate the duration of the project Close-Out Phase based on the anticipated time required to uploads/Ingenierie_Lourd/ mep-planning-guide.pdf