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Ar user guide Oracle Accounts Receivable User Guide Table of Contents Project Background Creating an AR Invoice a Getting Started b Adding PO and Comments c Invoice Detail Lines d Distributions e Completing the AR Invoice Viewing Printing an AR Invoice Ad

Oracle Accounts Receivable User Guide Table of Contents Project Background Creating an AR Invoice a Getting Started b Adding PO and Comments c Invoice Detail Lines d Distributions e Completing the AR Invoice Viewing Printing an AR Invoice Adding Tax to an AR Invoice Splitting Tax on an AR Invoice Adding Freight to an AR Invoice Applying a Down Payment Find AR Invoices AR Invoice Copy Adjusting an AR Invoice a Adjusting an AR Invoice b Enter Adjustment Information c Enter Adjustment Reason Adding Notes to an AR Invoice Deleting an AR Invoice For questions please contact Brian Looby Bursar at - Updated by ksp COracle Accounts Receivable User Guide Project Background In January the University of Northern Iowa will implement the new Oracle Accounts Receivable AR module for all non-student accounts receivable transactions The new process will enable departments to recognize revenue when the invoice is created It will also allow for better recognition of outstanding revenue due the university Some key points are ? Revenue is recognized when the invoice is created and posted ? Invoices are mailed out daily by Business Operations ?? saving departments postage ? All payments will be received and processed by Business Operations ?? saving departments processing time ? O ?ce of Business Operations will be responsible for collections Departments participating in this module need to complete ? MEMFIS Authorization for Access for those signing up after initial implementation ? AR Transaction Type Set Up Form ? AR Customer Set Up Form ? AR Standard Memo Line Set Up Form optional Departments should be aware of the following documents relating to the new process ? Non- Student Accounts Receivable Policy ? Business Process Diagram ? Open Invoices at Conversion Additional information can be found at http www vpaf uni edu obo ar info shtml For questions please contact Brian Looby Bursar at - Updated by ksp COracle Accounts Receivable User Guide Creating an AR Invoice Path FIN-XXXXXXXX AR Transactions Field Name SOURCE CLASS TYPE REFERENCE BILL TO FIELDS Note AGENT PAYMENT TERMS Click on MORE Description Action This will default based on your responsibility The default is Invoice Select a type that starts with your Departmental ID The default account number is based on the Type selected Enter Contact Person ? s phone number to appear on Invoice Use the List of Values to select the Customer Verify the address is correct Verify the Location matches your Departmental Name Use the List of Values to select the UNI Contact a k a Salesperson Default is Net use LOV to change payment terms For questions please contact Brian Looby Bursar at - Updated by ksp COracle Accounts Receivable User Guide Creating an AR Invoice Adding Customer PO and Comments Field Name PURCHASE ORDER NUMBER COMMENTS Description Action Enter the Customer ? s Purchase Order number if available Enter Comments that you wish to appear on the printed invoice in the lower left corner optional Click on to save your work Click on LINE ITEMS