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A practical guide to editing your own text or text written by others Making you

A practical guide to editing your own text or text written by others Making your text 'flow' When editing, you will need to check that the text flows from section to section, that there are no jumps in the logic, and that the document 'hangs' together. You also need to make sure that the language flows from word to word, sentence to sentence, and paragraph to paragraph. Try using the following words and phrases to help you 'flow'.  Signposting the route · To start with ... · There are three issues/points/problems ... · In this section ... · I will describe ... in three stages. Firstly ...  Moving on · Following this ... · The next step ... · This also suggests ... · Another possibility/factor/example ...  Reinforcing · Furthermore ... · As I pointed out in ... · Looking again at ... · In addition ...  Changing direction · On the other hand ... · Meanwhile ... · However ... · In contrast ...  Introducing questions or doubt · Alternatively .. · Although ... · In spite of this ... · Even so ...  Concluding · Two questions remain ... · Finally, ... · If we now summarize the ... · In conclusion ... Making the tone less formal When you edit the style of a piece of text, you choose from a number of different ways of expressing the same thing. The decision you make will depend on your audience and your purpose. Making the tone less formal can be tricky if you wrote the text yourself, but there are a number of tricks you can try. · Use 'you' or 'your' · Use 'I' and 'We' · Avoid using 'I' too often · Avoid replacing 'I' with myself · Use contractions · Use everyday vocabulary Working with figures Presenting figures is an important part of the work of editors and writer-editors. The task is hard because some practices are so common that they are almost rules; in other areas you have to decide what to do, such as whether to use per cent or %. This checklist is based on advice given to financial journalists. · Spell out numbers one to nine; then use 10, 11, 12. · Follow the same rules for ordinals: second and 14th. BUT · Use figures if you are dealing with measurements (1 mile, 7 per cent), ranges of numbers (9-12 months), or fractions and decimals (21/2, 2.5 months). Expressing fractions and ranges of numbers: · Write out fractions: two-thirds, one-tenth. · Most people prefer per cent to % · Write £5m-£10m (not £5-10m) · Write 10,000 - 12,000 (not 10-12,000) · Express ratios as nine to seven, 17 to 24, or 17:24 · Express periods as 1949 to 1963 or during 1949-63. Newspaper research shows people prefer: · Millions expressed as 10m, 7.2m. · Abbreviations: 1.5 million (not 1,500,000) · 500,000, rather than half a million uploads/Finance/ a-practical-guide-to-editing-your-own-text-or-text-written-by-others.pdf