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A tiny, flexible, hard-working tool to automate processing & organizing files a

A tiny, flexible, hard-working tool to automate processing & organizing files and folders. When you need to organize files, DropIt can eliminate much of the drudgery of searching and manually opening folders and moving files around. You can configure DropIt to perform 15 different actions on your files and folders (Move, Copy, Compress, Extract, Rename, Delete, Open With, Upload, Send by Mail, Create List, Create Playlist, Create Shortcut, Copy to Clipboard, Change Properties and Ignore), filtering files by name, directory, size, dates, properties, content or regular expressions. You can even save sets of associations in profiles and associate a profile to each desired folder, to scan monitored folders at a defined time interval. Drop a group of different files and folders on the floating DropIt image and it sorts them to defined destination folders, compresses or extracts them, opens them with associated programs or performs other defined actions. You should go do something enjoyable with the time you saved. If this is your first time to use DropIt: Experiment. Make a few folders with some disposable files, create a couple of associations and drop your files on DropIt to learn how it behaves. Before you know it, it will be part of your daily file-handling routine. This is the official Guide of DropIt version 5.1, realized by Lupo73 and inspired by Edith’s Help file. INDEX 1. Introduction 1.1. Installation and Update 1.2. Meet the Interface 1.3. Basic Usage 2. Associations 2.1. Manage Associations 2.2. Edit Association 3. Profiles 3.1. Customize Profiles 3.2. Edit Profile 4. Options 4.1. Main 4.2. Monitoring 4.3. Archives and Lists 4.4. Various 5. Additional Features 5.1. Multiple Instances 5.2. Hotkeys 5.3. Abbreviations 5.4. Abbreviation Modifiers 5.5. Command-Line 1. Introduction 1.1. Installation and Update DropIt is available in two different versions: → Installer (standard setup package): to be installed and integrated into your system (to uninstall it you can use the included uninstaller). → Portable (zip archive): the standalone no-install version can be used from removable drives and leaves nothing behind on the host computer (to uninstall it you can simply remove its folder). To be sure to always use the newest version, click About… from the main context menu and then click Check Update or enable Check for updates at DropIt startup from Options. It works fine with both Installer and Portable versions. 1.2. Meet the Interface Launch "DropIt.exe" and a floating target image appears on your screen. This image is the main interface, the target onto which you will drop files and folders to process them. Right-click the image to display the main context menu: → Associations, to organize your associations. → Profiles, to select and organize your profiles. → Languages, to select the interface language. → Options, to configure DropIt. → Hide, to minimize DropIt in the system tray (or double-click target image). → Guide, to open this PDF guide. → About…, to get info about DropIt, to update it and to download additional target images. → Exit, to close DropIt. When DropIt is minimized, you can right-click its icon in system tray to see the main context menu. 1.3. Basic Usage Start using DropIt is very simple: run it and drag-and-drop one or more files/folders on the target image to start processing them. If a dropped file does not match with defined associations, DropIt allows you to create a new association with the rules to filter files and the action to use on matching items. DropIt allows to group associations in different profiles, to separate for example a set of associations for your office computer from a set for your home. You can easily switch between profiles with the mouse scroll wheel, or manually from Profiles in the main context menu. DropIt supports other ways to process files and folders: you can define some Monitored Folders in Options to periodically check them and process their content; you can drop items directly on the “DropIt.exe” file; you can activate SendTo integration from Options; you can send files using Command-Line. 2. Associations 2.1. Manage Associations Select Associations from the DropIt context menu to manage them. You can click the New button to create an association or double-click an existing association to edit it. You can also right-click an association to edit, copy or remove it. You can create an unlimited number of associations and they are saved in the currently used profile. You can also switch between profiles using the combo box at the bottom. You can right-click an association to “Duplicate” it, to “Copy to…” another profile or to “Delete” it. 2.2. Edit Association The window to create and edit associations is organized in 4 fields: → Name, to give a unique name to each association. → Rules, to define filtering rules (the buttons next to this field are Rule Examples to get some general rules and Additional Filters to filter files also by other rules). → Action, to choose how to process files and folders. → Destination, to define the destination of files and folders (buttons of this field are to select the destination, to configure it and to add Abbreviations). In the Rules field you can define filters to detect desired files/folders: Using * single asterisk wildcard to represent zero or more characters in file names. Using ** double asterisk to represent zero or more characters in folder names. Separating rules of an association using “;” or “|” characters (e.g. “*.jpg;*.png”). Excluding some files from the matching using “/” character (e.g. “*.jpg/sea*”). Using # single number sign to process all files without other matches. Using ## double number sign to process all folders without other matches. Using Regular Expressions as association rules (you need to select Consider rules as Regular Expressions in Options if you want to use them). In the Action field you can select the action to process files/folders: Move, to move matching items to the defined destination folder. Copy, to copy matching items to the defined destination folder. Compress, to compress matching items in the defined destination archive: - ZIP: standard mainstream format supported by every archiving utility. - 7Z: high compression ratio and one of the most used format by archiving utilities. - EXE: self-extracting archives that support extraction without archiving utilities. Extract, to extract matching archives in the defined destination folder (7Z, APM, ARJ, BZIP2, CAB, CHM, CPIO, DEB, DMG, EXE, FAT, FLV, GZIP, HFS, ISO, JAR, LHA, LZH, LZMA, MBR, MSI, MSLZ, NFTS, NSIS, ONEPKG, RAR, RPM, SMZIP, SQX, SWF, TAR, UDF, VHD, WIM, XAR, XZ, Z, ZIP). Rename, to rename matching items with the defined new name. Delete, to delete matching items with the defined method: - Directly Remove: files are not available in the Recycled Bin, but data are not overwritten and could be restored using a recovery tool. - Safely Erase: files are removed and data overwritten, to make them unrecoverable also by recovery tools. - Send to Recycle Bin: files are sent to recycle bin and are still available from there. Open With, to open matching items with the defined destination program. Upload, to upload matching items to a server using FTP or SFTP protocols. Send by Mail, to attach matching items to a mail and send them using SMTP protocol. Create List, to create lists of matching items in the destination file: - HTML: lists are like web pages with internal sorting and filtering support. - PDF: lists are formatted as standard “portable document format” files. - XLS: lists are formatted as standard Microsoft Excel files. - TXT: lists are simple text files with a line of properties for each processed item. - CSV: lists are formatted as standard “comma-separated values” files. - XML: lists are formatted as standard “extensible markup language” files. Create Playlist, to create playlists of matching items in the destination file: - M3U: it is one of the more popular playlist formats. - M3U8: it is the Unicode (UTF-8) version of M3U format. - PLS: it is another popular playlist format. - WPL: it is the default playlist format of Windows Media Player. Create Shortcut, to create shortcuts of matching items in the destination folder. Copy to Clipboard, to copy the desired file information to Clipboard (using abbreviations). Change Properties, to change file date, time and attributes of matching items. Ignore, to ignore matching items and skip them during process. In the Destination field you can use the following syntax: absolute paths for local folders (e.g. “C:\Folder\Subfolder”). relative paths for local folders (e.g. “..\..\Other Folder”), relative to each loaded file location. UNC paths for shared folders (e.g. “\\ComputerName\SharedFolder\Resource”). abbreviations (more info available in the last chapter). 3. Profiles 3.1. Customize Profiles Select Profiles >> Customize from the DropIt context menu to manage your profiles. You can click the New button to create a profile or double-click an existing profile to edit it. You can also right-click a profile to “Edit” its uploads/Finance/ guide-for-dropit.pdf