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1 RESUME & COVER - LETTER GUIDE CAREER DEVELOPMENT …embrace your calling Page 1

1 RESUME & COVER - LETTER GUIDE CAREER DEVELOPMENT …embrace your calling Page 1 Table of Contents Resume Writing Overview...........................................................pages 2-3 The Parts of a Resume..................................................................pages 4-6 The Online Resume …………….................................................pages 7-9 Key Words/Action Verbs for Resumes .......................................pages 9-11 Resume Samples...........................................................................pages 12-28 References.....................................................................................page 29 Cover Letter..................................................................................page 30 Prospecting and Application Letters.............................................page 31 Quick Scan Combination Cover Letter.........................................page 32 Follow-up, Acceptance, Withdrawal & Rejection Letter..............page 33 Portfolio/e-portfolio......................................................................page 34-35 Step 1 Get your resume started We discourage the use of templates. They are hard to tailor and your resume will not look unique. Step 2 Meet with a career counselor to individualize your resume Schedule an appointment (ext. 6572) so we can help you tailor your resume. Step 3 Get your resume critiqued by Career Development Step 4 Post your resume on Geneva’s website to be considered for jobs & internships: Geneva Job Link | www.geneva.edu/career Page 2 RESUME WRITING As you make preparations to begin a job search or pursue an internship while still a student, you will need to have a well-written, tailored and mistake-free resume. This packet of information is intended to assist you in preparing your resume. Included are suggested guidelines for different types of resumes, as well as sample resumes. Please Note! No two resumes look exactly the same or contain exactly the same information. Once you have prepared a rough draft of your resume, we encourage you to visit the Career Development Center, where someone will work with you to tailor the resume to you and the internship or job you are seeking. Your completed resume should present an excellent picture of YOU! The Purpose of a Resume The purpose of a resume is NOT to get a job/internship. Its primary purpose is to get an interview. Prior to writing a resume, it is important to take time to evaluate your own goals, skills, talents, competencies, interests and experiences. You can approach a resume by asking yourself, “What should I include in this resume?” and “What do I want to do with this resume?” Your resume is a summary of who you are, what you are capable of doing, and where you want to go. Your qualifications should answer the question, “Why should I hire you?” The Structure of a Resume Resumes are typically structured in one of three ways: • Functional • Chronological • Combination A Functional resume describes the value and capability of the applicant in a different way. In a functional resume, the qualifications, accomplishments, and responsibilities of education and past experiences are emphasized in areas of skill and competency. Such education and experiences may come from a variety of situations including volunteer positions, internships, a combination of part time and/or full time jobs, extracurricular activities, leadership, etc. A Chronological resume is most useful for individuals who have clearly defined career goals, a specific job/career objective, and extensive related work experience. The experience section of the resume in this format is what interests the employers most. It accurately describes qualifications and accomplishments achieved at each place of employment. Each work experience listed should relate directly to the objective stated at the top of the resume. A Combination resume utilizes aspects of both Chronological and Functional. This is a widely used format for many job applicants. When you are ready to begin….. You will need to gather and organize the following information in order to get started: • Name, location, and dates of each place you have been employed, your position and a list or description of your responsibilities. • Names, locations, and dates for all colleges and universities you attended. • Exact titles of the degrees, certificates, and awards you earned. Include your specific major(s), minor(s), and GPA if it is above a 3.0. • A list of all the extra-curricular activities in which you participated. • Any information about volunteer and/or community work you completed. Page 3 • Descriptions of any paid or unpaid internship you had. Where? When? Include responsibilities, equipment, or technology you learned, etc. This information shows experience in your field. • Name(s) of any professional organizations or memberships with which you are affiliated, including student memberships and offices held. • A list of references. See page 29 for detailed information. • Resume information should be listed in chronological order- Most recent or important information should be listed first! What NOT to Include in Your Resume  Date you are writing the resume  Title: RESUME  Picture  Religious or political affiliation  Salary requirements or salary history  Any negative information  Reasons for leaving previous positions  Personal data:  Marital status  Height and weight  Health  Date of birth  Citizenship The Do’s and Don’ts Do have a clear job target/objective. Do inventory your most important qualities, capabilities, strengths, skills and accomplishments. Do select the resume format that best fits you. Do stress your value, not just the tasks you performed. Do eliminate unnecessary “fat” from your resume. Do use action verbs. Do print your resume on high quality, conservative 20-lb. paper stock. Don’t worry about punctuation in your “meaningful phrases.” Don’t use negative words. Don’t include a 2nd page unless it fills ¾ of a page with relevant information. Don’t be shy! This is an opportunity to market you. Don’t lie on your resume! Don’t worry about complete sentences, use meaningful phrases. Don’t send your resume without a cover letter. Do put everything in chronological order, most recent first. Common Employer Criticisms of Resumes • Too long, short or condense • Poor layout and physical appearance • Misspellings, bad grammar and wordiness • Poor punctuation • Lengthy phrases, sentences and paragraphs • Too slick, amateurish and “gimmicky” • Irrelevant information • Poorly typed and reproduced • Critical categories missing Source: High Impact Resumes and Letters by Krannish and Bains • Unexplained time gaps • Hard to understand/requires too much interpretation • Does not convey accomplishments • Does not support objective • Unclear objective • Lacks credibility • Too much jargon Page 4 The Parts of a Resume HEADING The heading includes: • Your full name (or the way you formally sign your name) • Current campus and permanent addresses • Phone number(s) • Email address (should sound professional; a free email account that can travel with you is useful) • Website (You may include your URL, but make sure your website contains only professional information or don’t use it!) • Your name should be clearly seen and stand out from the rest of the resume (Use caps and/or bold.) The following are five samples of heading layouts: JAMES THOMAS JOBHUNTER (or JAMES T. JOBHUNTER) Geneva College Box 9999 Beaver Falls, PA 15010 724-847-9999 JAMES T. JOBHUNTER Geneva College Box 9999 Beaver Falls, PA 15010 (724) 847-9999 jjobhunter@geneva.edu JAMES T. JOBHUNTER Current Address: Permanent Address: 3200 College Avenue, Box #9999 8899 S. Haywood Dr. Beaver Falls, PA 15010 Alexandria, VA 99999 724-847-9999 123-456-7890 JAMES T. JOBHUNTER 3200 College Ave, Box #9999 Beaver Falls, PA 15010 724-847-9999 jjobhunter@geneva.edu JAMES T. JOBHUNTER jjobhunter@geneva.edu School Address: 3200 College Ave., Box #9999, Beaver Falls, PA 15010 724-847-9999 Permanent Address: 8899 S. Haywood Dr., Alexandria, VA 99999 123-456-7890 OBJECTIVE STATEMENT The purpose of an objective is to clearly tell employers the type of position you are seeking. The effectiveness of an objective statement is widely debated. Some experts believe that the objective is too limiting and diminishes other job opportunities within a company of which the candidate may be unaware. Others believe that it is indeed beneficial, as it focuses the resume. An objective statement is most useful when a specific job title/position is being pursued. In addition, an objective statement may bring focus and clarity to the information contained in the rest of the resume supporting the objective. It is important to remember to get right to the point and not be too wordy or demanding. Below are some examples: Objective: To secure a challenging position in retail marketing where I can utilize my innovative consumer marketing techniques. Page 5 Objective: A civil engineering position with ACME firm where I can contribute my education, skills and interests in structural steel design. Objective: To obtain a position in a social science field that specializes in youth and adolescent development. Objective: A youth ministries position which will allow me to use my spiritual gifts in leadership, communication and organization. SUMMARY OF QUALIFICATIONS This section is optional. It often is used by experienced candidates as a means of introducing the applicant in a clear and succinct manner. A summary of qualifications highlights the skills, abilities, and accomplishments of an applicant in paragraph or bulleted format. This section should not exceed six lines. Given the fact that most employers only take a few moments to scan a resume, a summary of this sort can be the hook that is needed to encourage the employer to read the resume more carefully. This section should use action verbs. Here is an example: SUMMARY OF QUALIFICATIONS • Demonstrated strong interpersonal and communication skills in uploads/Finance/ resume-amp-cover-letter-guide-career-development.pdf