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1 Malden Rushett, KT22 0DP Horsell, GU21 4XB Thorpe, TW20 8QL Warlingham, CR6 9

1 Malden Rushett, KT22 0DP Horsell, GU21 4XB Thorpe, TW20 8QL Warlingham, CR6 9EG Minley, GU17 9UA Bletchingley, RH1 4PE Shinfield, RG2 9BP Woking, GU24 9PW Horsell, GU21 4XY Ripley, GU23 6EZ Barons Pub Company Ltd Starter & Benefits Guide March 2020 2 CONTENTS Page No. Starter Information 1. GDPR Compliance 3 2. Epayslips 3 3. S4 Labour / Rotas / S4 App – Catton Mobile 3 4. Pay Periods & Pay Dates 5 5. Kitchen Uniform Policy 6 6. FoH Uniform Policy (Cricketers, Rose & Crown, Star, Shoe) 7 7. Till Keys 7 8. Changes in Employee Personal Information 7 9. Tronc Rules Regarding Operation of the System 8 10. Workplace Pension (NEST) 9 Baron’s Benefits 11. Staff Discount Cards - Terms & Conditions 10 12. Training Programme 11 13. Authorised Overtime for Middle Management 12 14. Employees of the Month 12 15. Employee Events 12 16. Transfers to Other Sites with Barons 12 17. “Recruit A Chef” 13 18. Wedding Bonus 13 19. Baby Bonus 13 Barons Values ‘Be the Best you can Be’ • Passionate about people • Proud to deliver great food and drink • Making our customers FEEL welcome • Celebrating success • Ever evolving – embracing change ... When just enough is not good enough We encourage everyone to deliver on the Values every day Friendly Engaged Experience Lasting impression 3 STARTER INFORMATION 1. GDPR Compliance In line with the 2018 General Data Protection Regulations (GDPR), all your personal details we currently hold on record are used for employment purposes only and will not be divulged to third parties. 2. Epayslips (via myepaywindow.com) At Barons, we use Epayslips. Epayslips provide a safe and secure method of storing and retrieving your payslips whenever you need them. You also have the extra benefit of never losing a payslip as they are available online whilst you are in our employment. Should you leave Barons your myepaywindow account will remain accessible for 3 months to enable you to retrieve copies of payslips/P60s, after which it will be closed and unavailable. How Do I Access My Epayslip? On or just before Barons pay day, new employees will receive an invitation email from donotreply@myepaywindow.com. Note: this often gets diverted to your Junk/Spam folder so do check there if you can’t see it in your Inbox. You will need to click on the link in the email: click here to Register and then follow the instructions as prompted on screen. For the First name, the employee will need to enter their full name (including any middle names), as per their passport (or relevant ID they provided when joining Barons). If you have problems registering, get locked out of the site, or your invitation expires, please email dorinda.gibbons@baronspubs.com. If you forget your password you can click on Forgot Password? in the bottom left of the myepaywindow login screen and follow the steps to reset the password. If you leave Barons employment, you will need to ensure you retrieve your payslips and P60s (either print or download the documents) from myepaywindow within 3 months of your leave date. Thereafter your account will be closed and you will no longer be able to access this information. 3. S4 Labour/Rotas/S4 App – Catton Mobile We use S4 Labour software to manage our staffing and costs and all rotas are prepared on here. When you join you will be set-up on S4, and you will be required to sign your contract on-screen. S4 will then generate an email to you enabling you to set-up your account and set a password for security. If you don’t receive this, please email dorinda.gibbons@baronspubs.com. Once the weekly rota is complete you will receive a notification to your email address telling you that the following week’s rota is available for viewing. 4 How Do I See What Shifts I’m Working? You can see what shifts you have been allocated by clicking on the link in the email (once you’ve set-up your profile) or login to s4labour.com. What’s the S4 App? The S4 App is called Catton Mobile and you can download this via your App Store or Play Store, depending on what phone you have. From here you can view when you are rota’d and who else is on shift with you for the current and following weeks. In addition, you can view/update your profile and view your uploaded documents (including your ID, Contract, Starter Checklist and Tronc). Do not use the App to request holidays. These need to be requested via the ‘paper’ Holiday Request Form which you then pass to your Manager for authorization. 5 4. Pay Periods & Pay Dates Pay periods at Barons are 4-weekly as shown in the table below. Payment is made to the employee on a Friday as shown in the Pay Date column. from up to & incl December19/January20 (1) 16-Dec-19 - 12-Jan-20 17 January 20 January/February (2) 13-Jan-20 - 09-Feb-20 14 February 20 February/March (3) 10-Feb-20 - 08-Mar-20 13 March 20 March/April (4) 09-Mar-20 - 05-Apr-20 10 April 20 April/May (5) 06-Apr-20 - 03-May-20 08 May 20 May (6) 04-May-20 - 31-May-20 05 June 20 June (7) 01-Jun-20 - 28-Jun-20 03 July 20 June/July (8) 29-Jun-20 - 26-Jul-20 31 July 20 July/August (9) 27-Jul-20 - 23-Aug-20 28 August 20 August/September (10) 24-Aug-20 - 20-Sep-20 25 September 20 September/October (11) 21-Sep-20 - 18-Oct-20 23 October 20 October/November (12) 19-Oct-20 - 15-Nov-20 20 November 20 November/December (13) 16-Nov-20 - 13-Dec-20 18 December 20 from up to & incl December20/January21 (1) 14-Dec-20 - 10-Jan-21 15 January 21 January/February (2) 11-Jan-21 - 07-Feb-21 12 February 21 February/March (3) 08-Feb-21 - 07-Mar-21 12 March 21 March/April (4) 08-Mar-21 - 04-Apr-21 09 April 21 April/May (5) 05-Apr-21 - 02-May-21 07 May 21 May (6) 03-May-21 - 30-May-21 04 June 21 June (7) 31-May-21 - 27-Jun-21 02 July 21 June/July (8) 28-Jun-21 - 25-Jul-21 30 July 21 July/August (9) 26-Jul-21 - 22-Aug-21 27 August 21 August/September (10) 23-Aug-21 - 19-Sep-21 24 September 21 September/October (11) 20-Sep-21 - 17-Oct-21 22 October 21 October/November (12) 18-Oct-21 - 14-Nov-21 19 November 21 November/December (13) 15-Nov-21 - 12-Dec-21 17 December 21 Pay Periods 2020 Pay Periods 2021 Pay Period Hours worked Pay Date Pay Period Hours worked Pay Date 6 5. Kitchen Uniform Policy In order to maintain continuity of uniform standards across the Barons sites and in an attempt to curb soaring uniform costs, we have a uniform policy. This will start with immediate effect. It will be reviewed at regular intervals and we will monitor its implementation. On starting work with Barons, all new kitchen staff, including KPs, (working more than 3 shifts/week) will be allocated a uniform package worth up to £62.00. The cost of this will be deducted from the employee’s first pay. The package will consist of: 2 pairs of trousers, 2 jackets and 2 hats which should be replaced when necessary. For staff working 1-2 shifts/week we will provide 1 set of each item at a cost of up to £31.00. Aprons are provided and are washed on site. Safety shoes will be paid for by Barons priced at £16.20. Should an employee wish to buy a more expensive, higher range pair of safety shoes, then they will be expected to make up the difference themselves. This difference will be deducted from their next pay. Going forward, any additional uniform for existing employees as well as new employees (over and above their initial uniform pack) will be paid for at the rate of 50% by Barons and 50% by the employee themselves. The employee’s 50% portion will be deducted from their next pay. All requests for uniform must be placed with Lionel McCartney, via email: lionel.mccartney@baronspubs.com, who will process the order. The employee will then receive the items, sign for receipt of them and a “uniform deduction” will then be itemised on their next payslip. Item Full Cost Company Pays Employee Pays Frequency Chef’s Jacket £13.04 £6.52 £6.52 Chef’s Trousers £12.58 £6.29 £6.29 Safety Shoes, Unisex, Slipbuster £16.20 £16.20 2 per year or as required for safety reasons Safety Clogs, Unisex, Light £30.00 £15.00 £15.00 Beanies £5.38 £5.38 Prices as at November 2017 7 6. Front of House (FoH) Uniform Policy Barons have a FoH Uniform Policy at some of the sites in the group: The Cricketers, The Star, The Rose & Crown, The Horseshoe, The Inn, and The Jovial Sailor. On commencement of employment at those sites, all new FoH/Waiting staff will receive their uniform pack and this will be deducted from their first pay packet: Full time employees 3 Polo Shirts @ £5.50 each Total: £16.50 Part-time Employees 2 Polo Shirts @ £5.50 each Total: £11.00 Replacement polo tops will be charged at the same price. Barons’ other sites: The Crown & Cushion, The Bletchingley Arms, The Black Boy, Heather Farm Café, currently require staff to purchase/wear their own clothes – black shirt/blouse and black trousers/skirt/shorts. It is also the employee’s responsibility to provide black, polished shoes and black trousers/skirts/shorts in line with the Uniform uploads/Geographie/ benefits-guide.pdf