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Guide only Job FI-AA-JA - Asset Transfer Aid Table of Contents Overview Process Within Volume versus Cross Volume Budget relevance Real and Statistical Cash and Non-Cash Movements ?? Transfer of an Asset Not inventory Managed- not STO Review noti ?cations

Job FI-AA-JA - Asset Transfer Aid Table of Contents Overview Process Within Volume versus Cross Volume Budget relevance Real and Statistical Cash and Non-Cash Movements ?? Transfer of an Asset Not inventory Managed- not STO Review noti ?cations for transfer Run the Equipment Asset report and review the status is relevant to transfer Prepare Asset Mass Transfer spreadsheet in Excel Transfer Assets Update the noti ?cation status to completed ?? Asset Transfer through STO Process Run Stock Transfer Report for FA Prepare Asset Mass Transfer spreadsheet Transfer Assets Follow-on Accounting Processes - Follow-on transactions for Replacement Cost Within volume transfers Cross volume transfers Appendix Asset transfer template Appendix Noti ?cations Report and Reference Table Umoja Foundation Training FI-AA Job Aid - Transfer of Asset v CJob Aid Overview This Job Aid details the procedure for the transfer of an asset between account assignment elements as a result of internal sale or internal donation This job aid should be used whenever it is necessary to transfer an asset between account assignment elements Users should NOT edit any account assignment element directly on the Asset Master Record instead they should transfer items this ensures that the sub-ledger correctly aligns to the trial balance and depreciation posts correctly The posting created in ?nancial accounting di ?ers depending on whether the transfer is a within volume transfer or cross volume transfer Accounting documents created in Funds and Grants Management di ?er depending on whether the transfer is real Budget Relevant or statistical Non-Budget Relevant and whether any related revenue in the case of a budget relevant transfer is classi ?ed as spendable or non-spendable The Asset Transfer transaction is executed by the FA user Asset Accounting Senior User Aside from the sales and donations scenarios the transfer process is also used to transfer value from one asset master to another with no change needed in the account assignments of the asset An example would be when the asset has been recorded against the wrong asset class and you want to associate the cost and accumulated depreciation to a new asset class this will also transfer the equipment master link onto the ?nal asset master Please refer to Asset Accounting Job Aid - which outlines the procedure to be followed If you are transferring a newly received asset to an existing asset as it should be part of an existing asset or you are simply replacing part of that system please refer to Asset Accounting Job Aid - also Process The procedure for assets transferred as part of a Stock Transport Order STO is slightly di ?erent in that the users need to ensure they reference a funds reservation and use the report speci ?ed in section to prepare the transfer ?le loaded to Umoja STOs are primarily used by Peacekeeping and Special Political Missions to transfer items between and within Plant locations Missions use Logistics Execution processes to manage materials and items are received back in warehouses before they are transferred The T-Code is