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ABBYY ® FineReader Version 12 User’s Guide © 2013 ABBYY Production LLC. All rig

ABBYY ® FineReader Version 12 User’s Guide © 2013 ABBYY Production LLC. All rights reserved. ABBYY FineReader 12 User’s Guide 2 Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY. The software described in this document is supplied under a license agreement. The software may only be used or copied in strict accordance with the terms of the agreement. It is a breach of the "On legal protection of software and databases" law of the Russian Federation and of international law to copy the software onto any medium unless specifically allowed in the license agreement or nondisclosure agreements. No part of this document may be reproduced or transmitted in any from or by any means, electronic or other, for any purpose, without the express written permission of ABBYY. © 2013 ABBYY Production LLC. All rights reserved. ABBYY, ABBYY FineReader, ADRT are either registered trademarks or trademarks of ABBYY Software Ltd. © 1984-2008 Adobe Systems Incorporated and its licensors. All rights reserved. Protected by U.S. Patents 5,929,866; 5,943,063; 6,289,364; 6,563,502; 6,185,684; 6,205,549; 6,639,593; 7,213,269; 7,246,748; 7,272,628; 7,278,168; 7,343,551; 7,395,503; 7,389,200; 7,406,599; 6,754,382 Patents Pending. Adobe® PDF Library is licensed from Adobe Systems Incorporated. Adobe, Acrobat®, the Adobe logo, the Acrobat logo, the Adobe PDF logo and Adobe PDF Library are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Portions of this computer program are copyright © 2008 Celartem, Inc. All rights reserved. Portions of this computer program are copyright © 2011 Caminova, Inc. All rights reserved. DjVu is protected by U.S. Patent № 6,058,214. Foreign Patents Pending. Powered by AT&T Labs Technology. Portions of this computer program are copyright © 2013 University of New South Wales. All rights reserved. © 2002-2008 Intel Corporation. © 2010 Microsoft Corporation. All rights reserved. Microsoft, Outlook, Excel, PowerPoint, SharePoint, SkyDrive, Windows Server, Office 365, Windows Vista, Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. © 1991-2013 Unicode, Inc. All rights reserved. JasPer License Version 2.0: © 2001-2006 Michael David Adams © 1999-2000 Image Power, Inc. © 1999-2000 The University of British Columbia This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/). This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). © 1998-2011 The OpenSSL Project. All rights reserved. ©1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This product includes software written by Tim Hudson (tjh@cryptsoft.com). Portions of this software are copyright © 2009 The FreeType Project (www.freetype.org). All rights reserved. Apache, the Apache feather logo, and OpenOffice are trademarks of The Apache Software Foundation. OpenOffice.org and the seagull logo are registered trademarks of The Apache Software Foundation. EPUB®, is a registered trademark of the IDPF (International Digital Publishing Forum) All other trademarks are the sole property of their respective owners. ABBYY FineReader 12 User’s Guide 3 Contents Introducing ABBYY FineReader 12 ............................................................................. 6 What's New in ABBYY FineReader 12 ......................................................................... 8 Quick Start .................................................................................................................. 10 Microsoft Word Tasks ........................................................................................................ 13 Microsoft Excel Tasks ......................................................................................................... 14 Adobe PDF Tasks .............................................................................................................. 14 Tasks for Other Formats .................................................................................................... 15 Adding Images Without Processing ..................................................................................... 16 Creating Custom Automated Tasks ..................................................................................... 16 Integration with Other Applications ..................................................................................... 18 Scanning Paper Documents ................................................................................................ 20 Photographing Documents ................................................................................................. 22 Opening an Image or PDF Document .................................................................................. 25 Scanning and Opening Options ........................................................................................... 26 Image Preprocessing ......................................................................................................... 28 Recognizing Documents ............................................................................................. 31 What Is a FineReader Document? ....................................................................................... 31 Document Features to Consider Prior to OCR ....................................................................... 35 OCR Options ..................................................................................................................... 37 Working with Complex–Script Languages ............................................................................ 38 Tips for Improving OCR Quality ................................................................................ 42 If the Complex Structure of a Paper Document Is Not Reproduced ........................................ 42 If Areas Are Detected Incorrectly ........................................................................................ 42 If You Are Processing a Large Number of Documents with Identical Layouts .......................... 45 If a Table Is Not Detected .................................................................................................. 46 If a Picture Is Not Detected ................................................................................................ 46 If a Barcode Is Not Detected .............................................................................................. 47 Adjusting Area Properties ................................................................................................... 48 Incorrect Font Is Used or Some Characters Are Replaced with "?" or "□" ................................ 48 If Your Printed Document Contains Non–Standard Fonts ....................................................... 49 If Your Text Contains Too Many Specialized or Rare Terms ................................................... 52 ABBYY FineReader 12 User’s Guide 4 If the Program Fails to Recognize Some of the Characters .................................................... 52 If Vertical or Inverted Text Is Not Recognized ...................................................................... 54 Checking and Editing Texts ....................................................................................... 55 Checking Texts in the Text Window .................................................................................... 55 Using Styles ...................................................................................................................... 57 Editing Hyperlinks.............................................................................................................. 58 Editing Tables ................................................................................................................... 59 Removing Confidential Information ..................................................................................... 59 Copying Content from Documents ............................................................................ 61 Saving OCR Results .................................................................................................... 62 Saving an Image of a Page ................................................................................................ 75 E–mailing OCR Results ....................................................................................................... 76 Working with Online Storage Services and Microsoft SharePoint ......................... 78 Working with Online Storage Services ................................................................................. 78 Saving Results to Microsoft SharePoint ................................................................................ 79 Group Work in a Local Area Network........................................................................ 80 Automating and Scheduling OCR .............................................................................. 82 Automated Tasks .............................................................................................................. 82 ABBYY Hot Folder .............................................................................................................. 83 Customizing ABBYY FineReader ................................................................................ 87 Main Window .................................................................................................................... 87 Toolbars ........................................................................................................................... 89 Customizing the Workspace ............................................................................................... 90 Options Dialog Box ............................................................................................................ 91 Changing the User Interface Language ............................................................................... 92 Installing, Activating, and Registering ABBYY FineReader .................................... 93 Installing and Starting ABBYY FineReader ............................................................................ 93 Activating ABBYY FineReader ............................................................................................. 95 Registering ABBYY FineReader ........................................................................................... 96 Data privacy ..................................................................................................................... 96 ABBYY FineReader 12 User’s Guide 5 ABBYY Screenshot Reader ......................................................................................... 98 Appendix ................................................................................................................... 102 Glossary ......................................................................................................................... 102 Shortcut Keys ................................................................................................................. 106 Supported Image Formats ................................................................................................ 110 Supported Saving Formats ............................................................................................... 112 Required Fonts ................................................................................................................ 112 Regular Expressions ........................................................................................................ 114 Technical Support ..................................................................................................... 116 ABBYY FineReader 12 User’s Guide 6 Introducing ABBYY FineReader 12 ABBYY FineReader is an optical character recognition (OCR) system that converts scanned documents, PDF documents, and image files (including digital photos) into editable formats. ABBYY FineReader 12 advantages Fast and accurate recognition  The OCR technology used in ABBYY FineReader quickly and accurately recognizes and retains the original formatting of any document.  Thanks to ABBYY's Adaptive Document Recognition Technology (ADRT®), ABBYY FineReader can analyze and process a document in its entirety, rather than one page at a time. This approach retains the source document's structure, including formatting, hyperlinks, e–mail addresses, headers and footers, image and table captions, page numbers, and footnotes.  ABBYY FineReader is largely immune to printing defects and can recognize texts printed in virtually any font.  ABBYY FineReader can recognize text photos obtained with a regular camera or a mobile phone. Additional image preprocessing can greatly improve the quality of your photos, resulting in more accurate OCR.  For faster processing, ABBYY FineReader makes efficient use of multi–core processors and offers a special black–and–white processing mode for documents where colors need not be preserved. Supports most of the world's languages*  ABBYY FineReader can recognize texts written in any of the 190 languages that it supports, or in a combination of those languages. Among the supported languages are Arabic, Vietnamese, Korean, Chinese, Japanese, Thai, and Hebrew. ABBYY FineReader can automatically detect the language of a document. Ability to check OCR results  ABBYY FineReader has a built–in text editor which allows you to compare recognized texts against their original images and make any necessary changes.  If you are not satisfied with the results of automatic processing, you can manually specify image areas to capture and train the program to recognize less common or unusual fonts. Intuitive user interface  The program comes with a number of preconfigured automated tasks that cover the most common OCR scenarios and enable you to convert scans, PDFs, and image files into editable documents with a click of a button. Integration with Microsoft Office and Windows Explorer means that you can recognize documents directly from within Microsoft Outlook, Microsoft Word, Microsoft Excel or simply by right–clicking a file on your computer.  The program supports the usual Windows shortcut keys and touchscreen swipes, e.g. to scroll or zoom in and out of images. Quick quoting ABBYY FineReader 12 User’s Guide 7  You can easily copy and paste recognized fragments into other applications. Page images will open instantly, and will be available for viewing, selection, and copying before the entire document has been recognized. Recognition of digital photos  You can take a picture of a document with your digital camera, and ABBYY FineReader 12 will recognize the text just as if it was an ordinary scan. PDF archiving  ABBYY FineReader can convert your paper documents or scanned PDFs into searchable PDF and PDF/A documents.  MRC compression can be applied to reduce the size of PDF files without impairing their visual quality. Supports multiple saving formats and cloud storage services  ABBYY FineReader 12 can save recognized texts in Microsoft Office formats (Word, Excel, and PowerPoint), in searchable PDF/A and PDF for long–term storage, and in popular e– book formats.  You can save results either locally or in cloud storage services (Google Drive, Dropbox, and SkyDrive) and access uploads/s1/ guide-english.pdf