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A Submitters' Guide to Submissions This guide is intended to help you submit na

A Submitters' Guide to Submissions This guide is intended to help you submit names or armory to the College of Arms in the SCA for registration. It gives you an overview of the standards Laurel will use to evaluate your submission and gives you tips on how to make sure that it doesn’t have any problems. There are a few places where this guide may direct you to a specific part of the full Standards for Evaluation of Names and Armory, which are the authoritative version that your submissions are judged by. Don’t panic! You’ll only need to look at those full Standards in limited cases and this guide directs you right to the part you need. If there’s anything that doesn’t make sense to you, just ask for help – there are heralds who are happy to give further guidance and help. Introduction There are three broad categories of submissions: personal name submissions, non‐personal name submissions, and armory submissions. Feel free to skip down to the section for the type of submission you’re working on ‐ just remember that armory needs a name to be attached to. Personal Names Personal names are pretty straightforward – they’re names for individual people. You’ll need to show that it’s a reasonable name for someone in the places and times included in the SCA, that it’s not too close to one that someone else has, and that it doesn’t claim something special about you. There are more details below, but that’s the basic idea. First, you must document each part of your name. Name parts are sometimes called “elements”. There are two ways you can show this (sometimes you’ll use one way for part of your name and the other way for another part): • Show that the part of your name is plausible for a normal period person to have. This may mean that it was used by everyday people before 1600 (that is, not mythical or legendary people, not gods). It may mean that it is constructed from period name parts. It may mean that it follows a period pattern of borrowed literary or religious names. It may mean showing that it is grammatically correct for its place in the name, which Appendix A of the full Rules for Submission can help you with. OR • Show that the part of your name is legal for you to register. You may use parts of your legal name, or use the registered name of an SCA branch (in its registered form). You A Submitters' Guide to Submissions may use parts of a name already registered to you or a close legal relative (the Grandfather Clause). Second, you must document that your name as a whole is a plausible combination of parts. There are three ways you can show this: • Show that your name as a whole is plausible for a specific time and place. This generally means two things. First, that each part of your name does not mix languages. Second, that all parts of your name date to within 500 years of one another. SCA branch names and legal names may be combined with any language or date. OR • Show that the languages in your name are listed as okay to combine in Appendix C of the Standards for Evaluation. It has a straightforward table which puts each language into “regional groups” and describe which of those groups are okay to combine. Your name can combine any languages that are in a single regional group. If you do this, all parts of your name must date to within 500 years of one another. Your name can combine any two languages in regional groups that are listed as okay to combine. If you do this, all parts of your name must date to within 300 years of one another, and it cannot combine more than two languages. SCA branch names and legal names may be combined with any languages and dates. OR • Show that the languages in your name were combined in personal names before 1600. This means showing that names were written down that mixed both languages in the same name. It’s not enough to just show that people who spoke those languages lived together or that names were written down in both languages separately. Third, your name must not be too close to any registered SCA names or unintentionally give the impression that you have a close relationship to a person with a registered SCA name, like being that person’s spouse or child. We call both of these things “conflict”. To avoid this, your name needs to be different in sound and appearance – that is, it has to sound different when it’s said out loud and look different when it’s written down – and it needs to not use someone else’s SCA name. In general, changes which affect at least two syllables are enough. Substantially changing both the sound and appearance of a single syllable (not including articles and prepositions) is usually A Submitters' Guide to Submissions enough. There are special rules about changes to very short names. If your name indicates a close relationship with someone, it needs to not be unmistakably using a registered SCA name. We encourage you to get help with checking that your name doesn’t conflict with any registered SCA names! The tools for searching the Ordinary and Armorial don’t know about all the possible spellings of names. Fortunately, name conflict is pretty uncommon, given that there are so many possible names out there. However, if you find that your name would conflict with a registered SCA name, one option is to find that person to ask for a letter of permission to conflict. A letter of permission to conflict allows you to register a name that is close but not identical or a name that appears to claim a close relationship. Fourth, your name must not claim something special about you that isn’t true in the SCA or that we don’t let anyone claim. We call these kinds of claims “presumption”. There are two main kinds of claims like this that you need to avoid: • Your name cannot be too close to the name of an important person outside the SCA (like George Washington or Diana of Wales) or give the impression of having a close relationship with such a person, like being their spouse or child. Due to the number of important people this includes, we don’t list them all in the Ordinary and Armorial. This works like “conflict” does ‐ your name needs to be different in sound and appearance. In general, changes which affect at least two syllables are enough. Substantially changing both the sound and appearance of a single syllable (not including articles and prepositions) is usually enough. There are special rules about changes to very short names. If your name indicates a close relationship with someone, it needs to not be unmistakably using an important person’s name. AND • Your name may not make a claim to a rank you don’t permanently have in the SCA. This includes using a protected title, a family name used only by royalty, and so on. It also can't make a claim to magical powers, divine origin, or things like that. Again, we encourage you to get help with checking that your name doesn’t presume on any important names outside the SCA or make any presumptuous claims. However, there isn’t any way to get permission to make these kinds of claims. Lastly, the name must not be offensive. The standards for offensiveness are quite high – just don’t go out of your way to be offensive and it’s unlikely you’ll have a problem. A Submitters' Guide to Submissions Non-Personal Names Names that aren’t for an individual are called “non‐personal names”. They come in four major kinds: branch names, household names, order and award names, and heraldic titles. You’ll need to show that it’s a reasonable name for one of those things in the places and times included in the SCA, that it’s not too close to one that someone else has, and that it doesn’t claim something special about the group, household, order, or herald. There are more details below, but that’s the basic idea. First, each part of the name you are submitting must be documented. Non‐personal names all have two parts – the part that says what kind of name it is (a designator like “House” or “Shire”), and the part that says which one it is. There are two ways you can show this (sometimes you’ll use one way for part of your name and the other way for another part): • Show that the part of your name is plausible for a normal period person or group of people to have used for this kind of non‐personal name. This may mean that it was used by normal people before 1600. It may mean that it is constructed from parts of period names from the uploads/s1/ guide-to-submissions 1 .pdf