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Last Updated: 07 April 2017 Page 1 of 131 User Guide Last Updated: 07 April 201

Last Updated: 07 April 2017 Page 1 of 131 User Guide Last Updated: 07 April 2017 Page 2 of 131 Table of Contents .......................................................................................................................................... 1 Introduction ...................................................................................................................... 5 E-Invoice / E-Transaction ............................................................................................................ 5 Financio Connect ........................................................................................................................ 5 User / Business Entity ................................................................................................................. 5 Signing Up ......................................................................................................................... 6 User Sign Up ............................................................................................................................... 6 Creating Business ....................................................................................................................... 7 The Subscription Plans ................................................................................................................ 8 Forever Free ................................................................................................................................... 9 Premium ......................................................................................................................................... 9 Forgot Password ................................................................................................................ 9 Setting Up User Account .................................................................................................. 10 Update User Profile .................................................................................................................. 10 Change Password ..................................................................................................................... 12 Setting up Business Account ............................................................................................ 12 Business Settings ...................................................................................................................... 12 Business Profile ........................................................................................................................ 15 Update Business Profile ................................................................................................................ 15 What is Contact Person? .............................................................................................................. 18 What is Address? .......................................................................................................................... 18 Currencies ................................................................................................................................ 18 Activate New Currency ................................................................................................................. 18 Payment Terms ........................................................................................................................ 19 Add Payment Term ....................................................................................................................... 19 Update Payment Term ................................................................................................................. 21 Deactivate / Activate Payment Terms .......................................................................................... 22 Payment Methods .................................................................................................................... 23 Add Payment Method .................................................................................................................. 24 Update Payment Method ............................................................................................................. 25 Deactivate / Activate Payment Method ....................................................................................... 26 Taxes (GST) ............................................................................................................................... 27 Activate Malaysian GST ................................................................................................................ 27 Add Additional Tax Code .............................................................................................................. 29 Update Tax Code .......................................................................................................................... 31 Deactivate / Activate Tax Code .................................................................................................... 32 Activate Customised Tax .............................................................................................................. 34 Chart of Accounts ..................................................................................................................... 36 Create New Account ..................................................................................................................... 36 Update Account ............................................................................................................................ 38 Deactivate / Activate Account ...................................................................................................... 40 Create New Category ................................................................................................................... 42 Update Category .......................................................................................................................... 43 Last Updated: 07 April 2017 Page 3 of 131 Deactivate / Activate Category ..................................................................................................... 45 Import Accounts / Categories ...................................................................................................... 46 Opening Balances ..................................................................................................................... 50 Update Opening Balances ............................................................................................................ 50 Contacts .......................................................................................................................... 51 Manual Contacts ...................................................................................................................... 51 Add New Contact (Person) ........................................................................................................... 52 Add New Contact (Business) ........................................................................................................ 54 Import Contacts ............................................................................................................................ 57 Update Contact ............................................................................................................................ 60 Deactivate / Activate Contact ...................................................................................................... 62 Contacts via Financio Connect .................................................................................................. 63 Adding Contact ............................................................................................................................. 63 Incoming Contact Request ........................................................................................................... 65 Employees ....................................................................................................................... 66 Manual Record ......................................................................................................................... 66 Add New Employee ...................................................................................................................... 66 Update Employee ......................................................................................................................... 67 Deactivate / Activate Employee ................................................................................................... 69 Financio User ............................................................................................................................ 69 Add New Employee ...................................................................................................................... 70 Incoming Employee Request ........................................................................................................ 71 Products & Services ......................................................................................................... 72 Adding Product / Service .......................................................................................................... 72 Non-Inventory Product / Service .................................................................................................. 72 Inventory Product ........................................................................................................................ 74 Import Products / Services ........................................................................................................ 76 Update Product / Service .......................................................................................................... 79 Deactivate / Activate Product ................................................................................................... 81 Adding Inventory Adjustment Entry .......................................................................................... 82 Transactions .................................................................................................................... 84 Sales & Purchases ..................................................................................................................... 84 Create Transaction ....................................................................................................................... 85 Update Transaction ...................................................................................................................... 95 Mark Transaction as Approved .................................................................................................... 96 Delete Transaction ....................................................................................................................... 97 Void Transaction ........................................................................................................................... 98 Print PDF ....................................................................................................................................... 98 View Customer Statement ......................................................................................................... 101 Duplicate / Copy Transaction ..................................................................................................... 103 Add Internal Note to Transaction ............................................................................................... 105 Attach Files to Transaction ......................................................................................................... 106 Leave Comment on Transaction ................................................................................................. 107 Miscellaneous (Other Transactions) ........................................................................................ 108 New Transaction ......................................................................................................................... 108 Update Transaction .................................................................................................................... 112 Last Updated: 07 April 2017 Page 4 of 131 Delete Transaction ..................................................................................................................... 113 Payment Voucher ....................................................................................................................... 114 Taxes ...................................................................................................................................... 115 Mark Filing as Filed ..................................................................................................................... 115 Download TAP (Malaysian GST) ................................................................................................. 116 Add Payment .............................................................................................................................. 116 For Non-Users ......................................................................................................................... 117 View Transaction ........................................................................................................................ 117 Export to PDF .............................................................................................................................. 118 Write Comment .......................................................................................................................... 118 Attach Files ................................................................................................................................. 119 Financio Connect .................................................................................................................... 119 Update Transaction .................................................................................................................... 119 Accept Transaction ..................................................................................................................... 120 Users ............................................................................................................................. 121 Invite User .............................................................................................................................. 121 Existing User on Financio ............................................................................................................ 122 Invite New User .......................................................................................................................... 123 Update User ........................................................................................................................... 125 Delete User ............................................................................................................................. 127 Note ............................................................................................................................................ 128 Managing Subscriptions ................................................................................................ 128 To Subscribe ........................................................................................................................... 128 Cancel Subscription ................................................................................................................ 130 Last Updated: 07 April 2017 Page 5 of 131 Introduction Financio is a cloud based accounting software that can be accessed anywhere with any devices connected to the Internet. It is designed for micro and small businesses in Asia. The user interface is designed to be simple and easy to use as it is targeted at non-accountants such as business owners, manager. To enjoy full features, you will need to subscribe to the premium version, to be billed monthly or annually. Payments are accepted via debit or credit card on prepaid basis and it is automatically renewed until cancelled. We frequently roll out updates to Financio, you can expect updates, bug fixes, compliance updates and new features on monthly or weekly basis. Due to its cloud or online nature, updates are delivered to you in almost real time. E-Invoice / E-Transaction Financio allows you to forward invoices and other transactions to your customers via email without having you to print it out or export to PDF. All you have to do is provide your customer’s email address and turn on “Send E-Transaction”. Financio Connect Financio Connect allows you to connect to other businesses (customers or suppliers) that are also using Financio as their primary accounting software. Transactions can be forwarded to the receiver’s accounting system and automatically posted to their Chart of Accounts upon their approval. User / Business Entity In Financio, user and business are two totally different entities. What it means is that you will first sign up as a user, then only proceed to create your first business. The same goes to your contact list, you will have to explicitly specify whether a particular contact is “person” or “business”. Last Updated: 07 April 2017 Page 6 of 131 Signing Up For first time users, you will need to sign up for a user account before you can access to Financio. User Sign Up 1. Open Financio at financio.co 2. Click on Sign Up Free 3. Provide your personal info a. First Name * b. Last Name * c. Email Address * Note: Please enter a valid and unique email address, one email address can only signup for one user account. d. Password * e. Home Country * Note: Select the country where you usually pay your taxes, this option is reserved for future use. 4. Read the Terms of Service & Privacy Policy and agree to it Last Updated: 07 April 2017 Page 7 of 131 5. Click on Signup Creating Business Once user account is created, you will be greeted with a welcome screen, you can create your first business by clicking on Add Business below, or you can create a new business account by clicking on the dropdown menu on the top right. Last Updated: 07 April 2017 Page 8 of 131 1. Click on the dropdown menu on the top right 2. Click on New Business… 3. Provide the business details a. Name * (The business name) b. Business Location * Note: The country where you registered your business, usually the country where you pay your taxes. c. Primary Currency * Note: The primary / functional currency of your business, it is automatically selected based on your business location. 4. Click on Create 5. Your Business is now created. You are automatically signed up for a 30-day free Premium trial (no credit card required). You will be changed to Forever Free at the end of 30 day trial. Forever Free comes with limitations. You can subscribe to Premium at any time via the Subscription Centre in the Control Panel. The Subscription Plans Full details on subscription plan and pricing can be found on https://financio.co/pricing/. Last Updated: 07 April 2017 Page 9 of 131 Forever Free The absolutely free plan that never expires, however almost everything comes with a limit in Forever Free. To enjoy all the benefits and features, consider subscribing to Premium. Premium All features unlocked at a competitively low monthly / annually rate. 30-day free trial is available upon signup; no credit card information is required. Upon expiry of 30-day free trial, your subscription will be switched to Forever Free, certain features will be hidden. To avoid interruption, you are advised to subscribe by providing a valid payment card information before the expiry of free trial period. Forgot Password 1. Open Financio at https://app.financio.co/ 2. Click on Forgot Password 3. Provide your email address 4. Click on Request 5. Wait for the email with PIN in your inbox Note: Check your SPAM folder if you are not getting any emails. 6. Put in the 4-digit PIN you have received 7. Choose your new password Last Updated: 07 April 2017 Page 10 of 131 8. Click on Reset 9. Login with your email address and new password Setting Up User Account Your user account defines your personal info on the Financio platform. Update User Profile 1. Click on the dropdown menu on top right 2. Click on My Profile 3. Update your particulars a. First Name * b. Last Name * c. Display Name * Note: It defines how your name will appear in full in the system. d. Email Address * Note: Only valid unique email is accepted, duplicate email addresses will be rejected. e. Mobile No. Last Updated: 07 April 2017 Page 11 of 131 f. Home Country * Note: The country where you usually your taxes. 4. To upload your profile picture a. Drop file or click the picture icon to upload 5. To add address to your profile a. Click on + beside addresses b. uploads/Finance/ financial-user-guide.pdf