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New Hampshire Open Government Guide Access to Public Records and Meetings in Si

New Hampshire Open Government Guide Access to Public Records and Meetings in Sixth Edition 2011 . Open Government Guide New Hampshire The Reporters Committee for Freedom of the Press i Open Government Guide Open Records and Meetings Laws in New Hampshire Prepared by: William L. Chapman ORR & RENO, P .A. One Eagle Square, P .O. Box 3550 Concord, New Hampshire 03302-3550 603-224-2381 wlc@orr-reno.com Sixth Edition 2011 New Hampshire Open Government Guide ii The Reporters Committee for Freedom of the Press OPEN GOVERNMENT GUIDE Access to Public Records and Meetings in New Hampshire SIXTH EDITION 2011 Previously Titled T apping Officials’ Secrets Published by The Reporters Committee for Freedom of the Press Lucy A. Dalglish, Executive Director EDITORS Gregg Leslie, Legal Defense Director Mark Caramanica, Freedom of Information Director ASSISTANT EDITORS Christine Beckett, Jack Nelson Legal Fellow Aaron Mackey Emily Peterson Production of the sixth edition of this compendium was possible due to the generous financial contributions of: The Stanton Foundation © 2011, 2006, 2001, 1997, 1993, 1989 by The Reporters Committee for Freedom of the Press. All rights reserved. No part of this publication may be reproduced in any form or by any means without the prior, written permission of the publisher. ISBN: 1-58078-231-0 Open Government Guide New Hampshire The Reporters Committee for Freedom of the Press iii Introductory Note. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv User’s Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v FOREWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Open Records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 I. STATUTE -- BASIC APPLICATION. . . . . . . . . . . . . . . . . . . . 1 A. Who can request records?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 B. Whose records are and are not subject to the act?. . . . . . . . . . 1 C. What records are and are not subject to the act?. . . . . . . . . . . 2 D. Fee provisions or practices.. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 E. Who enforces the act?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 F. Are there sanctions for noncompliance?. . . . . . . . . . . . . . . . . . 4 II. EXEMPTIONS AND OTHER LEGAL LIMITATIONS . . . 4 A. Exemptions in the open records statute.. . . . . . . . . . . . . . . . . . 4 B. Other statutory exclusions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 C. Court-derived exclusions, common law prohibitions, recognized privileges against disclosure.. . . . . . . . . . . . . . . . . . 5 D. Are segregable portions of records containing exempt material available?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 E. Homeland Security Measures.. . . . . . . . . . . . . . . . . . . . . . . . . . 5 III. STATE LAW ON ELECTRONIC RECORDS. . . . . . . . . . . . 5 A. Can the requester choose a format for receiving records?. . . . 5 B. Can the requester obtain a customized search of computer databases to fit particular needs?. . . . . . . . . . . . . . . . . . . . . . . . 5 C. Does the existence of information in electronic format affect its openness?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D. How is e-mail treated? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 E. How are text messages and instant messages treated? . . . . . . . 5 F. How are social media postings and messages treated?. . . . . . . 5 G. How are online discussion board posts treated?. . . . . . . . . . . . 6 H. Computer software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 I. How are fees for electronic records assessed?. . . . . . . . . . . . . . 6 J. Money-making schemes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 K. On-line dissemination.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 IV. RECORD CATEGORIES -- OPEN OR CLOSED. . . . . . . . . 6 A. Autopsy reports.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 B. Administrative enforcement records (e.g., worker safety and health inspections, or accident investigations) . . . . . . . . . . . . . 6 C. Bank records.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 D. Budgets.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 E. Business records, financial data, trade secrets. . . . . . . . . . . . . . 6 F. Contracts, proposals and bids.. . . . . . . . . . . . . . . . . . . . . . . . . . 6 G. Collective bargaining records.. . . . . . . . . . . . . . . . . . . . . . . . . . 6 H. Coroners reports.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 I. Economic development records.. . . . . . . . . . . . . . . . . . . . . . . . 6 J. Election records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 L. Hospital reports.. . . . . . . . . . . . . . . . . . . . . . . . . uploads/Finance/ open-government-guide.pdf