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MAKING AN ITINERARY Group 4 proudly presents The Meaning of an Itinerary An iti

MAKING AN ITINERARY Group 4 proudly presents The Meaning of an Itinerary An itinerary is a plan of a journey showing the route and the places that the visitor will visit. 5 Types of an Itinerary 1 2 Tour Manager’s Itinerary Escort or Guide’s Itinerary 3 4 Tourists’ Itinerary Coach Driver’s Itinerary 5 Vendor’s Itinerary Developing Steps for Preparing an Itinerary Step 3 Map out the duration, frequency and departure point of your tour Step 1 Research other tours in the market place Step 2 Name your tour Step 6 List any third party activities, attractions, entrance fees and inclusions Step 4 List the major locations and highlights of your tour Step 5 Research your tour content and commentary Step 9 Test driving your tour itinerary Step 7 Obtain permission to access private and public properties Step 8 Perfecting your tour timing Providing Background Information for Preparing Itinerary 1. Duration of the tour 2. Minimum time for visiting each city 3. Purpose of travel and special interest 4. Selecting cities to be included in the itinerary 5. Mode of intercity travel. (by road, rail, air) 6. Selection of any special air fare or rail fare 7. Selecting the hotels to be used 8. First arrival and last departure from international airport 10. Inclusion of places requiring restricted area permits 11. Best time for visiting List Do’s and Do Not’s of an Itinerary Do’s 1. Research other tours in the marketplace 2. Name your tour package / holiday 3. Map out the duration, frequency and departure details 4. List the major locations and tour highlights 5. Research tour content and draft commentary 6. List activities, attractions, entrance fees and inclusions 7. Organize suppliers for meals 8. Organize accommodation approvals 9. Perfect your timing 10. Test drive your itinerary 11. Do a bit of quick research on a destination 12. Start with one of the travel aggregators to search for routes 13. Check “best of” lists and apps on travel sites 14. Book both hotels and resorts with good location 15. Use a site or app which pulls in from multiple sources 16. Spend a bit of time on your flight getting acquainted with your destination 17. Keep route instructions (indication sheets) and route map 18. Pre - trip preparation guide which will provide in Do’s Do’s 19. Quick reference guide 20. Sight overview 21. Consider travel documents 22. Write clearly and to the point 23. The client must want to travel immediately to their preferred destination 24. It must however leave the client wanting to travel in order to discover the destination for them 25. Give them just enough information to wet their appetite 26. Never use the word etc. in an itinerary 27. include one day at leisure Do’s 28. You must be clear about accommodation and activities 29. Prepare travel checklist 30. Prepare a complete itinerary that includes detailed ground arrangement 31. Make sure to have beverages available, especially water 32. Carefully map out the destinations to make the most effective use of travel time 33. Community awareness and service programs are highly desirable 34. Assemble a brochure 35. Create very unique itineraries 36. Prepare a realistic day by day travel itinerary and try to avoid a rigid hourly schedule Do Not’s 1. avoid or overlook a particular destination 2. overlook regional laws and customs, local briefs and folklore 3. put so much pressure on tourists 4. leave booking the hotel to the last minute 5. simply just trust your guidebook, printed guidebooks and published guides 6. ignore the culture 7. make promises in your description that you may not be able to keep 8. be too quick to click when making travel reservations online 9. need to show more than two rooms on a property 10. give out a bunch of promo items unless they are unique 11. overlook your unique attractions 12. schedule back-to-back site visits D O N O T Preparing Itinerary for GIT n FIT Tours Group Inclusive Tour  Fixed itinerary  religiously follows the schedule  No room for personal choice  Cheaper than FIT  Travel time limits. Foreign Independent Tour  Flexible for changes  Designed with inputs of tourist’s interest  Enough space for tourist’s personal activities THANK YOU  Let’s get a trip hehe uploads/Ingenierie_Lourd/ make-an-itinerary.pdf