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Curriculum Guide Microsoft Office How to Use Our Tutorials…………….. 2 How to Use

Curriculum Guide Microsoft Office How to Use Our Tutorials…………….. 2 How to Use This Guide…………………. 5 Teaching Tips………………………………...8 Learning Plans……………………………... 11 Additional Resources…………………...15 2 How to Use Our Tutorials This guide was created to give teachers and service providers a starting point for using our Microsoft Office tutorials. You may already refer people to our site for self-paced, independent learning. This guide will help you use our content to supplement your own programs, tutorials, and courses. How you use our tutorials will depend largely on your organization’s capabilities and the needs of the population you serve. We’ve found that there are as many ways to use our content as there are organizations using it. Some organizations take a largely hands-off approach; others choose to integrate our tutorials into their own instructor-led classes. Here are some examples of ways a group could use our tutorials to provide instruction:  Textbook Method: Instructor-led classes that include original curriculum but use our site as a textbook for both the teacher and students.  Self-Paced Tutorial Method: Students follow a particular course of study at their own pace, either at home or in a computer lab. At class meetings, the instructor checks assignments and offers help to students who need it.  Independent Study with Assignments: Independent-study classes or meetings where the students read our tutorials and complete original assignments, all on their own. At an instructor-led “lab time”, students ask questions and get help starting new topics. This method is a good one to use if you know many or most of your students do not have computer/Internet access outside the classroom. These are just a few examples, but the possibilities are nearly endless. Let us know how you use our site by contacting us. 3 Terms of Use for Our Tutorials: All of the content on the GCFLearnFree.org website is copyright protected. You may use, print, and download our content for educational purposes, as long as the content is used for noncommercial purposes (and for no personal financial benefit), content is not altered or transformed in any way, GCFLearnFree.org® is acknowledged as the owner and copyright holder of the content, and a link is provided to our website. Classroomswithout Reliable Internet Access: If your classroom does not have reliable Internet access, here are two alternative ways you can access our site:  Print out the lessons: Most lessons have a printer icon in the top-right corner of the screen. Clicking this icon will show you all the pages of that lesson on one screen, which you can then print out for yourself or your students. Unfortunately, there is no way to print the entire tutorial at once; you will need to print each lesson separately. It’s also good to be aware that some of the tutorials are more than 100 pages long when printed in their entirety, so you may want to be selective about which lessons you print.  Contact us to ask about the downloadable version of the site: We offer a downloadable version of GCFLearnFree.org to organizations that don’t have access to the Internet. We update this version yearly; however, you should be aware that, since we continually add new content to the site throughout the year, the downloadable version tends to become out of date quickly. If your organization does not have Internet access, you can follow this link to fill out a request form for the downloadable version. Still have questions? Check out our FAQs! www.gcflearnfree.org/support/faqs 4 Classrooms Where YouTube is Blocked: Because our video tutorials are hosted on YouTube, you may not be able to view them from places where YouTube is blocked. If your school or organization blocks YouTube, here are some alternative ways to access our videos.  Ask your school or organization to opt into YouTube for Schools: YouTube for Schools allows teachers and administrators to limit the YouTube videos students can access at school. Once your organization has signed up for YouTube for Schools, students will be limited to videos that either appear on vetted educational channels (like PBS) or ones you choose. YouTube for Schools also allows IT administrators to block commenting and related searches, ensuring that students can access educational materials in a secure environment.  Download videos outside the classroom: If your school doesn’t belong to YouTube for Schools, you can download our videos from YouTube using programs like SaveVid and KeepVid. You’ll find additional instructions for downloading videos here.  Access the videos through another website: If you don’t want to download the videos or don’t have Internet access outside of school, you may be able to view the videos in school by typing their URLs into websites like Safe Share.TV and ViewPure.  Contact us to ask about the downloadable version of the site: If your organization blocks YouTube, you can also request the downloadable version of our site. We update this version yearly; however, you should be aware that, since we continually add new content to the site throughout the year, the downloadable version tends to become out of date quickly. If your organization does not have access to YouTube, you can follow this link to fill out a request form for the downloadable version. 5 How to Use this Guide Our tutorials are structured so that anyone wishing to teach a single Office program can simply base a course on the relevant tutorial. This guide explains how you and your students can use multiple tutorials to build a more comprehensive proficiency in the Microsoft Office suite. Our Office tutorials do assume a basic familiarity with computers, so students will need to know how to use a mouse and navigate a computer interface in order to be successful. The guide includes four distinct learning plans you can follow and adapt for instruction in a classroom, with a small group, or with individuals. Each plan addresses a specific set of skills students may be interested in acquiring. The plans are:  Word and PowerPoint: This plan is for learners who may or may not have used the Office suite but who wish to become more proficient in creating documents and presentations.  Word, Excel, and PowerPoint: This plan is for learners who may or may not have used the Office suite but who wish to achieve general Office proficiency.  Working in the Cloud: Microsoft Account: This plan is for learners who have basic proficiency in at least one desktop Office program but wish to work on Office documents in the cloud using a Microsoft account.  Working in the Cloud: Google Account: This plan is for learners who have basic proficiency in at least one desktop Office program but wish to work on documents in the cloud using a Google account. Each plan has three components: 1. Objectives: The goals learners have entering this course of study. The objectives can help you identify the best plan for your class. 2. Outcomes: The skills learners should have gained after successfully completing the plan. 3. Learning Plan: A possible sequence of our tutorials. You can find summaries and links for each tutorial on page 15 of this guide. 6 About Microsoft Office: Service providers tell us that proficiency in Microsoft Office is one of the most common skills adult students want to gain. When a student says she wants to be proficient in Office, she may mean one of a few things:  Most commonly, proficiency means knowing how to use the three most common Office programs: Word, Excel, and PowerPoint.  Proficiency can also mean being able to use other “basic” Office programs and services, like Publisher and Outlook. These programs are not included in the learning plans in this guide, but you can learn about our tutorials in those programs on pages 16 and 17.  For a small group of users, Office proficiency may include knowledge of Access, Microsoft’s database-management software. Access is a complex program designed for very specific tasks, and it can be quite difficult for many users to understand. For this reason, we don’t suggest encouraging your learners to study Access unless they absolutely need it. Teaching our Office Tutorials:  Each of our tutorials is designed to ensure that students build a solid foundation of basic skills before moving on to more complicated tasks. The first lessons cover simple but essential tasks like navigating a program’s interface or entering text; later lessons explore using more complex functions of the programs.  This means if you want to teach only one Office program, you can simply follow the tutorial for that program, perhaps omitting later lessons if you’d like to teach a shorter or more basic class.  Alternatively, you may wish to offer classes that include more than one Office program. There are several reasons for this. If there are many students who wish to learn multiple programs, it may be easier for you to organize one course with many sessions than multiple short ones. Because many of the Office programs uploads/Ingenierie_Lourd/ office-guide-2014-1.pdf