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Bid Submission for Bid Submission for Goods User Guide Goods User Guide http://

Bid Submission for Bid Submission for Goods User Guide Goods User Guide http://eproc.karnataka.gov.in User Guide Developed by: Bid Submission for Goods User Guide Contents 1. INTRODUCTION.................................................................................................................3 2. PRE-REQUISITES..............................................................................................................4 3. BID SUBMISSION FOR GOODS........................................................................................5 3.1 Logging In...................................................................................................................................................5 3.2 Inside the e-Procurement Portal................................................................................................................7 3.3 Searching for Tenders................................................................................................................................8 3.4 Actions...................................................................................................................................................... 11 3.5 Bid Submission Summary/Overview......................................................................................................12 Page 2 of 24 Bid Submission for Goods User Guide 1. Introduction The Government of Karnataka (GoK) has decided to implement a state-wide e-procurement portal. The new e-Proc portal will act as an end-to-end system, wherein government agencies can handle their procurement activities entirely online starting from Indent Generation, Tendering, Contract Management, Catalogue Management and Payments. The end-to-end e-Proc portal has been divided into the following key modules: 1. Supplier registration 2. Indent management 3. e-Tendering – Bid Creation, Evaluation and Submission 4. e-Auctions 5. Contract management 6. Catalogue management This User Guide focuses on Bid Submission for Goods. Page 3 of 24 Bid Submission for Goods User Guide 2. Pre-requisites You must have the following: 1. A broadband Internet connection. This is important for quicker access, processing and uploading of files. Some of the common broadband (or high speed Internet) providers are BSNL, AirTel, Sify and Tata IndiCom. 2. A digital certificate on your PC or on a thumb drive. You cannot proceed with your registration or edit your profile without a digital certificate. A list of the approved vendors is available on the e-Proc portal. This is the link to the e-Proc portal: http://eproc.karnataka.gov.in A digital certificate helps keep your information and your transactions completely safe. 3. Internet Explorer 6.0 or above. No other browsers are supported at the moment. 4. A valid email account with enough space to receive email. If you are a regular supplier to the government, we recommend a dedicated email account. There are many free mail services available on the Internet today: GMail http://www.gmail.com Hotmail http://www.hotmail.com SIFY http://www.sify.com Rediff http://www.rediffmail.com Yahoo http://www.yahoo.com or http://www.yahoo.co.in You can also opt for a paid service with your domain. 5. WinZIP installed on your system to compress large files into smaller sized files. Get this from: http://www.winzip.com 6. On the e-Proc Portal, all fields marked with a red asterisk indicate that it is compulsory to enter/provide that information. You cannot proceed with registration without entering those details. Page 4 of 24 Bid Submission for Goods User Guide 3. Bid Submission for Goods 3.1 Logging In 1. In your Internet Explorer address bar, type http://eproc.karnataka.gov.in. 2. The Procurement Portal home page appears. As a registered supplier, you can log in to the portal to access your profile, view and bid for tenders for the categories you are registered to receive. Example: You can view tenders for goods, works, or services, or any combination of these categories. Click Login. Page 5 of 24 Bid Submission for Goods User Guide 3. Your user ID and password were emailed to you when you signed up for this paid service. As per process, you would then have changed the mailed password to a new one that was more convenient and personal to you. Enter your registered user ID and your password. Click Login. Page 6 of 24 Bid Submission for Goods User Guide 3.2 Inside the e-Procurement Portal 1. You are now logged into the e-Procurement Portal. There are 2 main menu options available: I. My Profile: Here you can change details (such as address, phone number, others) to update your profile. II. Tender Management: With the Search Tenders you can search for tenders released by the Government of Karnataka through a criteria-based search. My Bids displays all bids that you have submitted. Click on Search Tenders to open the Search Notice Inviting Tenders (NIT). Page 7 of 24 Bid Submission for Goods User Guide 3.3 Searching for Tenders 1. This is the Search Notice Inviting Tenders screen where you can search for tenders by specifying one or more criteria. The search criteria can be the tender category, publishing department (Goods), number, tender and/or the invitation strategy. There are 2 types of tenders: 1. Open Tenders are for all suppliers. 2. Restricted tenders are only for successfully pre-qualified suppliers who will go through the qualification process. 2. The Department dropdown list displays a detailed list of all the participating departments of the Government of Karnataka. Page 8 of 24 Bid Submission for Goods User Guide 3. Pick the From and To published dates from the calendar icons. When the calendar opens, simply select the year, month and date. 4. There are 3 ways to search for NITs: I. Simply click on Search without specifying criteria. Not recommended because it will display a long list of all tenders. II. Specify the Tender Number by copying it from the email notice you received. This is the quickest way. III. Specify multiple criteria to narrow down a range of tenders. Specify your criteria and click on Search. Page 9 of 24 Bid Submission for Goods User Guide 5. The Search Notice Inviting Tenders (NIT) screen is the initial point for viewing open or restricted tenders for goods published by the Government of Karnataka. Note: Historically, suppliers had to pay to view these tenders but not anymore. Viewing tenders is now a standard free feature of this paid service. Page 10 of 24 Bid Submission for Goods User Guide 3.4 Actions 1. View Tender Details: Brings up a view-only screen which displays the selected tender's details. > Procurement entity details > Tender value, earnest money deposit and documentation fees details > The dates and times of the tender schedule Remember, you cannot modify any tender details here. 2. Download Tender Documents: Download tender documents for viewing. 3. View Queries for this Tender: Submit and view questions about this tender. 4. Submit the Bid for this Tender: Submit the bid for action processing. Page 11 of 24 Bid Submission for Goods User Guide 3.5 Bid Submission Summary/Overview 1. Clicking the Submit Bid for this Tender icon brings you to the Bid Submission Summary/Overview screen. Here, you must click on the options and follow the steps through to achieve a green checked status against all the eight actions to submit your bid for a tender successfully. Page 12 of 24 Bid Submission for Goods User Guide 2. Click EMD. Earnest Money Deposit (EMD) is required as a security deposit from a supplier. The tendering authority will set a percentage of the ECV as the Earnest Money Deposit. When the percentage is put in, the value is calculated automatically and displayed on the screen. The EMD payment screen comes up. Select the credit card option. The Earnest Money Deposit (EMD) amount is automatically displayed on the payment information screen. Click Pay. Page 13 of 24 Bid Submission for Goods User Guide You cannot modify this amount. The exact amount must be submitted to proceed successfully in this process. On reviewing the information, click OK. The online payment gateway screen appears. Click your card brand option, Visa or MasterCard. Page 14 of 24 Bid Submission for Goods User Guide Enter your credit card details. Click Pay. Your credit card payment is getting processed. The screen will change automatically when the process is over. Page 15 of 24 Bid Submission for Goods User Guide The Payment Completed Successfully screen appears. Page 16 of 24 Bid Submission for Goods User Guide 3. The green checked status indicates that your EMD was processed successfully. General Conditions of Eligibility criteria are norms or a level of standard that must meet the qualification requirements set by the GoK. Compliance with these standards is important for you to reach the end of the bidding process. Non-compliance can lead to disqualification of your bid at the end of the process. If you select NO in the Compliance dropdown list, then your bid will be disqualified. These compliance criteria must be met for successful bid submission. Enter a brief description or any additional information about your compliance with the eligibility criteria in the Remarks text boxes. Clicking on SAVE will return you to the Bid Summary / Overview screen. Page 17 of 24 Bid Submission for Goods User Guide 4. The green checked status indicates that your eligibility criteria were processed successfully. The next action to be executed is Technical Qualification Criteria. The Technical Qualification Criteria screen displays the required criteria to qualify technically to submit a particular bid. Technical criteria may be specific to the nature and quantity of the goods being tendered and your capability as a supplier to meet the demands of the tender. As with Eligibility Criteria, you must meet the Technical Qualification Criteria laid down for a tender to successfully qualify for bid submission. Click the Next icon to access the compliance screen for those technical criteria. Page 18 of 24 Bid Submission for Goods User Guide Specify if your compliance to each technical criterion is YES or NO. Enter your remarks and upload any documents that you have to. Click on Save and Continue. The green checked status indicates successful uploads/Management/ bid-submission-for-goods-user-guide.pdf