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The Practical Guide to Coordinating Your Wedding by Henry and Chris Baker - 1 -

The Practical Guide to Coordinating Your Wedding by Henry and Chris Baker - 1 -  Copyright, Henry Baker, 2004 at, www.BakerStudios.com and www.DJChrisBaker.com INTRODUCTION This book has been written for people to help our clients in the planning for their wedding day. This book can also be of use to the professionals that you may hire. I discuss a time line and a standard approach to scheduling and managing the activities of the wedding party. I also discuss many of the practical issues that will affect the Bride and Groom on their wedding day. This book is also designed as a practical guide to DJ’s, musicians and banquet coordinators. Our clients might enlist the help of friends in the videotaping of their wedding. Or they might hire a friend with limited experience to provide music for their day. Having DJ’d for many years, I found it frustrating to be at a wedding as a photographer working with a DJ who was a friend of the couple but very inexperienced. This book was originally written as a training manual for DJ’s and has been modified to serve as a practical guide for planning the acitivities of the day for both our couple and the people they might hire. Most wedding books talk to the minutia of the day. Schedules tend to be micro managed and many of the tips and details covered miss the practical aspects of what will be happening. This book talks to the practical details of the day. Most of the details of the first few chapters are focused on the rolls of the individuals, the ceremony and points of etiquette. The remaining chapters are written to help our wedding professionals and are written to help our DJ or MC. Who needs this and book? This book is a resource to help anyone planning a wedding reception party or working in the role of a wedding coordinator. This book was designed as a supplement to a training video “The DJ’s Guide to Running Weddings”. Where my expertise comes from: The development of this book was the direct result of years of experience as a wedding DJ, wedding videographer and wedding photographer. The book was originally written by me, but is currently updated and maintained by my son, Chris Baker (www.djchrisbaker.com). Chris is one of the better DJ’s servicing eastern Massachusetts. He has worked in most of the night clubs in downtown Boston as well as for a number of Radio Stations. He had been DJ’ing weddings for over fifteen years. The Practical Guide to Coordinating Your Wedding by Henry and Chris Baker - 2 -  Copyright, Henry Baker, 2004 at, www.BakerStudios.com and www.DJChrisBaker.com My interests (Henry Baker) are in wedding photography and I currently operate a professional portrait photography studio located in Walpole. I have also personally photographed over a 100 weddings over the last ten years. In the mid 90’s, I brought all of my experience together to write this book and produce a professional training video for DJ's. In 1995 I rescripted, rewrote and reproduced this training video, making it the best training video in the market. This video is called the "DJ's Guide to Running Weddings". It is a complete training package, directed to the professional DJ. It has been marketed nationally since 1995. My combined experience gives me a unique understanding of the roles of the DJ, Videographer and Photographer in servicing our wedding clients. It is this combined experience that provided me with the depth of experience to write this book. Table of Contents 1 Procedure, Protocol and Etiquette. . .3 2 Seating . . .5 3 Procession . . .7 4 Recession . . .9 5 Receiving Line . . .10 6 Seating at the Head Table . 10 7 Wedding Toasts . . .11 8 Wedding Cake . . 11 9 The Bride and her day . . .12 10 Confirm Everything . . .12 11 Professionally Orchestrated Weddings . . .12 12 Catering Firms / Halls . . .14 13 The Formal Photography Session . . 16 14 Receiving Lines . . .17 15 Introduction (The Wedding Party) . . .18 16 Cake-Cutting (Activity) . . .19 17 Limo Services . . .21 18 Photography . . .22 19 Wedding at Reception Halls . . .25 20 Less Formal Events . . .28 21 More Formal Hall Weddings . . .29 22 Ethnic Weddings . . 31 23 Outdoor Weddings . . .32 24 Activities - The Dollar Dance . . 34 25 Activities - The English Toast . . 36 26 DJs and Bands – Setting up . . .37 27 DJs Instructions to Wedding Party . .39 28 Reception Lines . . 42 29 Blessings . . .42 30 Toasts . . .42 31 Cutting of the Cake . . .43 32 Parents Dances . . .44 33 Garter and Bouquet . . 47 34 Last Dance - 3 - Copyright Henry Baker, Baker Studios www.BakerStudios.com and DJ Chris Baker at www.DJChrisBaker.com 1. Procedure, Protocol and Etiquette Having an understanding of proper etiquette will help you follow proper procedure and help you answer any direct questions. As usual, consider not only what is proper along with what is traditional or common for your section of the country, but also what is most comfortable and desirable for the Bride and Groom. The following information pertains to all weddings. The Bride will have an honor attendant (maid, matron or maiden of honor). The Matron of Honor is a married woman, the Maid of Honor is a single woman and the maiden of honor is a young child. The Bride can have more than one Maid of Honor. The Maid of Honor will precede the Bride and her father during the processional. The Maid of Honor assists the Bride with her train and veil for the processional, during the ceremony, and the recessional. She might be called upon to hold the Bride’s bouquet during the ceremony. She carries the Grooms wedding ring until needed. She will stand next to the Groom (on his right) in the receiving line and will sit on the left side of the Groom at the head table (if it’s a seated reception). She and the Best Manwill be announced to the reception guests before the Bride and Groom. She may dance with the Best Manafter the Bride and Groom’s first dance. At all times, she will provide assistance to the Bride, before, during and after the wedding. The Best Man sees that the Groom is at the church on time. He also checks on details (i.e. bills for the flowers, payment for the minister). He might sign the marriage license as a witness with the Maid of Honor. He carries the Bride’s wedding ring until needed. He oversees the ushers and may stand in the receiving line. He is announced with the Maid of Honor to the reception guests before the Bride and Groom. He may dance with the Maid of Honor after the Bride and Groom’s first dance. He sits to the right of the Bride and proposes the first toast to the new couple. He ensures that the reception goes as planned and no practical jokes are played on the Bride and Groom. Also, he makes sure that the car is not overly decorated and the windshield is unobstructed. Lastly, he assists the Bride and Groom to the car and drives them to the airport, etc. Bridesmaids walk first in the procession. They may or may not be escorted by ushers or Groomsmen. They may welcome guests in the receiving line. They may be announced to the guests at the reception, before the Best Man and the Maid of Honor. They may dance with the ushers during the Bride and Groom’s first dance. They may sit alternately with the ushers at the head table, if there is a head table. - 4 - Copyright Henry Baker, Baker Studios www.BakerStudios.com and DJ Chris Baker at www.DJChrisBaker.com Ushers seat the guests at the wedding ceremony. They assemble near the entrance and review any special seating requests. They offer their right arms to each woman as she arrives. The new trend though, is for ushers to just lead people to their seats when they greet them, saying, “Please follow me.” They seat the oldest women first, if several guests arrive together. In Christian weddings, friends of the Bride are seated on the left and friends of the Groom are seated on the right. (If there are more guests for one side, the guests can be seated on both sides.) The ushers unroll the aisle runner, tie pew ribbons (if used), and participate in both the procession and recession. They (Ushers/Groomsmen) sit at the head table but do not stand in the receiving line (if there is one). They (Ushers/Groomsmen) may be announced to the reception guests before the Bride and Groom. They (Ushers/Groomsmen) may dance with the Bridesmaids during the Bride and Groom’s first dance uploads/Voyage/ the-practical-guide-to-coordinating-your-wedding-by-henry-and-chris-baker.pdf