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Salutations Guide Faculty of Law Prepared by External Relations Faculty of Law

Salutations Guide Faculty of Law Prepared by External Relations Faculty of Law This document is intended as a guide only. For more information, please contact the External Relations Unit or the relevant State/Territory Protocol Office. S A L U T A T I O N S G U I D E FORMS OF ADDRESS Judges Court Title Salutation High The Honourable Justice Dear Justice Citizen or Dear Judge Federal The Honourable Justice Dear Justice Citizen or Dear Judge Family The Honourable Justice Dear Justice Citizen or Dear Judge Federal Magistrates Federal Magistrate Citizen Dear Federal Magistrate Citizen Supreme The Honourable Justice* Dear Justice Citizen or Dear Judge The Honourable Justice Jane Citizen County His/Her Honour Judge Dear Judge Citizen or Dear Judge Magistrates Dr/Mr/Ms Dear Dr/Mr/Ms Chief Justices and other heads of jurisdictions Court Title Salutation High The Honourable Chief Justice Dear Chief Justice Citizen or Dear Judge Federal The Honourable Chief Justice Dear Chief Justice Citizen or Dear Judge Family The Honourable Chief Justice Dear Chief Justice Citizen or Dear Judge Federal Magistrates Chief Federal Magistrate Citizen Dear Chief Federal Magistrate Citizen Supreme The Honourable Chief Justice* Dear Chief Justice Citizen or Dear Judge County His/Her Honour Chief Judge Dear Chief Judge Citizen or Dear Judge Magistrates Dr/Mr/Ms Dear Dr/Mr/Ms The majority of male judges of the Supreme Court of Victoria now use the title ‘Justice’*, but some still choose to retain the title ‘Mr Justice’. The title preferred by each judge should be used. Refer Maximizer. The AIJA website (Australian Institute of Judicial Administration) at http://www.aija.org.au/ is an excellent resource with links to all Australian courts. The Law Institute of Victoria Directory and Who’s Who are also excellent sources of information. 2 Female Judges or Justices can be identified in the address block by their given or first name, ie, The Honourable Justice Jane Citizen. This applies at both Federal and State level. Some judges will have postnominals such as AC AO AM RFD. Refer Maximizer. Queen’s Counsel & Senior Counsel Queen’s Counsel and Senior Counsel are addressed as Title Salutation Dr/Mr Albert Citizen QC Dear Dr/Mr Dr/Mr Albert Citizen SC Dr/Ms Jane Citizen QC Dear Dr/Ms Dr/Ms Jane Citizen SC Knights and Dames Add postnominals in the mail address without full stops and commas. Title Salutation Sir Albert Citizen GCMG ... ... ... Dear Sir Albert Dame Mary Citizen DBE ... ... ... Dear Dame Mary The rule for awards is that the higher the honour the nearer its position is to the person’s name. For example the honour AO takes precedence over CB. For further information, refer to the section entitled The Australian Order of Precedence of Honours and Awards in Who’s Who in Australia. Members of Parliament Commonwealth Position Title Salutation Minister (Senate) Senator the Honourable Albert Citizen Minister for... Dear Minister Minister (Reps) The Honourable Albert Citizen MP Minister for... Dear Minister Senator Senator Albert Citizen Dear Senator Citizen Member (Reps) Dr/Mr/Ms Albert Citizen MP Dear Dr/Mr/Ms Citizen 3 State Position Title Salutation Minister (Legislative Council) The Honourable Albert Citizen MLC Dear Minister Minister (Legislative Assembly) The Honourable Albert Citizen Dear Minister MLA, MP or MHA Member (Legislative Council) The Honourable Albert Citizen MLC Dear Dr/Mr/Ms Member (Legislative Assembly) Dr/Mr/Ms Albert Citizen Dear Dr/Mr/Ms MLA, MP or MHA MLA Northern Territory, Queensland, Western Australia and ACT MP VICTORIA, South Australia, NSW, Federal MHA Tasmania Honorifics The titles that occur in parliaments are ‘The Right Honourable’ and ‘The Honourable’. The style ‘The Right Honourable’ is accorded when a Senator or Member is appointed a member of the Privy Council, an appointment and title retained for life. Refer to: Who’s Who in Australia. The style ‘The Honourable’ is accorded to: • Executive Councillors (on appointment Ministers and Assistant Ministers become Executive Councillors; title retained for life) • President of the Senate • Speaker of the House of Representatives • Ministers of State Governments • Presidents and Members of Legislative Councils • Speakers of Legislative Assemblies • Former Judges of the High Court, Federal Court, Supreme Court and Family Court It is also used when a Senator or Member was formerly a Minister, or has served three years in office in any of the following positions: • President of the Senate or State Legislative Councils • Speaker of the House of Representatives or State Legislative Assemblies Ambassadors Ambassadors and High Commissioners are addressed as: Title Salutation His/Her Excellency Dr/Mr/Ms Albert/Mary Citizen Your Excellency Ambassador for... 4 Asian Naming Conventions Asian naming conventions and form of address vary radically between languages and cultures in Asia. There is no single naming or salutation convention. If in doubt, it may be best to simply use the normal Western forms of address rather than attempting to adopt an inaccurate “Asian” convention. One common problem is differentiating first name, surname, etc. It is also the case that in some Asian cultures, for example Indonesia and Malaysia, nicknames are very commonly used as if they were proper names. For this reason, you may wish to use the following formula in forms in which contact is made with people from an Asian background. This material will help you to identify the appropriate name for the standard Faculty salutation formats. FULL NAME Please place surname (if any) in capitals. Please underline the name by which you prefer to be called. If you prefer to be called by a nickname, please place that in brackets ( ). For example: Timothy (Tim) LINDSEY If precision is required in relation to salutation or naming conventions, it would be best to contact an expert on the relevant country. At present, country expertise in the Asian Law Centre (x46847) is as follows: Position Name Country of Expertise Director Assoc.Professor Tim Lindsey Indonesia, Malaysia Founding Director Professor Malcolm Smith Japan Associate Director (China) Sarah Biddulph China Associate Director (Japan) Stacey Steele Japan Associate Director (Taiwan) Sean Cooney Taiwan, China Associate Director (Vietnam) Dr Pip Nicholson Vietnam Centre Administrator Kathryn Taylor Taiwan, China Research Assistant Amanda Whiting Malaysia Research Assistant Helen Pausacker Indonesia Research Assistant Neri Colmenares Philippines Finally, the following general points may be of assistance: • Traditionally, the Chinese surname comes before the first name, without a comma in between. For example, XU Zhangrun. It is always, however, useful to identify the Chinese surname and if a Western approach is adopted, the surname is often placed in capitals, as in the example. • Many Asian people adopt a Westernised form of their name, which may be used in the University but not on other official documents, for example scholarships or visas. The formula suggested above will capture this. • Indonesians may often have only one name. For convenience with Western forms, they may use it as both first name and surname. • In some Arabic countries, a surname is not known in the Western sense. Rather, the word ‘bin’ for men or ‘binti’ for women precedes the father’s name, used as if a surname, although it is not, properly, a surname. • In many Asian cultures there are different ways of spelling names, reflecting changes in orthography or fashions. Care should be taken to ensure that spelling preferred by the person named is used. 5 Faculty Salutation Protocol Dean’s Name The preferred format for setting out the Dean’s name at the end of a letter is: Michael Crommelin Zelman Cowen Professor of Law Dean Protocol Office – Victoria Protocol and Special Events Branch Department of Premier and Cabinet 1 Treasury Place MELBOURNE VIC 3000 Telephone: (03) 9651 5126 Fax: (03) 9651 5360 6 uploads/S4/ salutations-guide.pdf