Remerciez-le!

Remerciez @Admin pour avoir partagé cet document gratuitement, de la manière la plus simple, en partageant sur les réseaux sociaux.

Guide to the OHS Management System at Responsible Officer: Director, OH&S Page

Guide to the OHS Management System at Responsible Officer: Director, OH&S Page 1 of 10 Monash University, v2 Date of first issue: May 2005 Date of last review: February 2011 Date of next review: 2014 5/01/2011 Printed copies of this document are uncontrolled copies. For current version check www.adm.monash.edu/ohse/documents/index.html GUIDE TO THE MONASH UNIVERSITY OHS MANAGEMENT SYSTEM February 2011 TABLE OF CONTENTS 1. PURPOSE .......................................................................................................................................................... 2 2. SCOPE ............................................................................................................................................................... 2 3. ABBREVIATIONS .............................................................................................................................................. 2 4. DEFINITIONS ..................................................................................................................................................... 2 5. OHS POLICY ..................................................................................................................................................... 2 6. PLANNING ......................................................................................................................................................... 3 6.1 RISK AND HAZARD MANAGEMENT ....................................................................................................................................3 6.2 LEGAL & OTHER REQUIREMENTS ....................................................................................................................................3 6.3 OBJECTIVES & PROGRAMMES ........................................................................................................................................4 6.4 OHS MANAGEMENT PLANS .............................................................................................................................................4 7. IMPLEMENTATION AND OPERATION ............................................................................................................ 5 7.1 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY ...........................................................................5 7.2 COMPETENCE, TRAINING AND AWARENESS ......................................................................................................................5 7.3 COMMUNICATION, PARTICIPATION & CONSULTATION .........................................................................................................5 7.4 DOCUMENTATION .........................................................................................................................................................7 7.5 CONTROL OF DOCUMENTS .............................................................................................................................................7 7.6 OPERATIONAL CONTROL ...............................................................................................................................................7 7.7 EMERGENCY PREPAREDNESS & RESPONSE .....................................................................................................................7 8. CHECKING AND CORRECTIVE ACTION ........................................................................................................ 8 8.1 PERFORMANCE MEASUREMENT & MONITORING ................................................................................................................8 8.2 INCIDENT REPORTING, NONCONFORMITY, CORRECTIVE & PREVENTATIVE ACTION ................................................................9 8.3 CONTROL OF RECORDS .................................................................................................................................................9 8.4 INTERNAL AUDIT ...........................................................................................................................................................9 9. MANAGEMENT REVIEW ................................................................................................................................ 10 10. REFERENCES ................................................................................................................................................. 10 AS/NZS 4801, OHSAS 18001 OHS20309 SAI Global Guide to the OHS Management System at Responsible Officer: Director, OH&S Page 2 of 10 Monash University, v2 Date of first issue: May 2005 Date of last review: February 2011 Date of next review: 2014 5/01/2011 Printed copies of this document are uncontrolled copies. For current version check www.adm.monash.edu/ohse/documents/index.html 1. PURPOSE This document provides a guide to the Occupational Health and Safety (OHS) management system that exists at the Australian campuses of Monash University and for Monash controlled entities in accordance with OHSAS 18001;2007 Occupational Health & Safety Management Systems – requirements and AS/NZS 4801:2001 Occupational Health & Safety Management Systems – specifications with guidance for use. It describes the core elements of the OHS management system and their interaction and provides direction to related documentation. Click on the hyperlinked text to view the controlled OHS management system documentation. Documents can be downloaded or printed. 2. SCOPE The Monash University OHS management system covers the teaching, research and administrative activities conducted at the Berwick, Clayton, Caulfield, Gippsland, Parkville and Peninsula campuses, at all off campus sites and the activities required to maintain the facilities and services necessary for these activities. The scope of this document includes: • Consideration of, and compliance with, relevant legislative, regulatory and statutory obligations • Corporate governance including due diligence and duty of care • Hazard identification, risk assessment and risk control requirements for routine and non routine activities • Accident and incident prevention initiatives and; • Training, awareness, communication and consultation requirements 3. ABBREVIATIONS OHS Occupational health and safety OH&S Occupational Health and Safety branch OHSPC Occupational Health & Safety Policy Committee Local OHS&E committee Local OHS & environmental committee 4. DEFINITIONS 4.1 MONASH CONTROLLED ENTITY Monash controlled entities (eg companies) include entities where Monash can control decision making, directly or indirectly, in relation to the financial and operating policies so as to enable the entity to operate with it in pursuing the objectives of Monash University. For the remainder of this document, a Monash controlled entity will be referred to as a controlled entity or entity. 5. OHS POLICY 5.1 The Monash University OHS Policy is displayed in each academic/administrative unit and is available at the OH&S website where hardcopies can be downloaded and in the university’s Policy Bank. Guide to the OHS Management System at Responsible Officer: Director, OH&S Page 3 of 10 Monash University, v2 Date of first issue: May 2005 Date of last review: February 2011 Date of next review: 2014 5/01/2011 Printed copies of this document are uncontrolled copies. For current version check www.adm.monash.edu/ohse/documents/index.html 5.2 The key objectives of this policy are the: • systematic management of OHS risks providing for legal compliance and continuous improvement and, • reduction of incidents, with the ultimate goal of preventing workplace illness and injury 5.3 The policy is reviewed at least every 3 years to ensure that it remains relevant and appropriate to Monash University’s health and safety risks. 6. PLANNING 6.1 RISK AND HAZARD MANAGEMENT 6.1.1 Overview of risk management The overall approach taken at Monash University to the identification, assessment and control of OHS hazards and their associated risks is described in the document OHS risk management at Monash University. 6.1.2 Risk register • OH&S has developed an OHS risk and legal compliance register detailing the OHS risks associated with the university's operations. The register includes the likely impact of risks, causes and risk rating as well as the treatment strategies in place to minimise identified risks. The register is updated biannually and a report submitted to each meeting of the Audit and Risk Management Office. • Detailed risk control strategies are outlined in the register for OH&S and for academic/administrative units. 6.1.3 Risk management tools OH&S has developed and approved risk assessment tools for use at Monash University: • The Risk Management Program is for the use of academic/administrative units to assess and control the risks of their research and teaching activities that may impact the health and safety of the staff, students, visitors and contractors. Risk Management Program • The Job Safety Analysis tool is for the use of Facilities & Services staff to assess and control the risks of their activities that may impact the health and safety of the staff, students, visitors and contractors. Job Safety Analysis 6.2 LEGAL & OTHER REQUIREMENTS 6.2.1 OHS risk and legal compliance register OH&S has identified the OHS legal and other requirements applicable to the Australian campuses of Monash University and for Monash controlled entities. These are outlined in the OHS risk and legal compliance register and have been incorporated into appropriate policy and procedures. 6.2.2 Updating legal & other requirements The OHS legal and other requirements are kept up to date by: Guide to the OHS Management System at Responsible Officer: Director, OH&S Page 4 of 10 Monash University, v2 Date of first issue: May 2005 Date of last review: February 2011 Date of next review: 2014 5/01/2011 Printed copies of this document are uncontrolled copies. For current version check www.adm.monash.edu/ohse/documents/index.html • Subscription to legislation services for OHS, drugs and poisons compensation and building legislation, eg Safety and Environmental Law Legal Obligations Directory; • Web access to Standards Australia; • Regular review of the regulatory websites as detailed the OH&S web site; • Participation in workshops, forums (eg Education Industry Forum) and programs run by WorkSafe Victoria. 6.3 OBJECTIVES & PROGRAMMES 6.3.1 Setting of objectives & targets Monash University’s OHS Policy Committee (OHSPC) sets a range of objectives and targets based on the OHS risk profile, legislative and corporate requirements and recommendations from OH&S. The system incorporates objectives which are designed to facilitate the management and implementation of health and safety in the workplace. These objectives and targets can be found in: • Occupational Health & Safety Strategic Plan • Annual Monash University Occupational Health & Safety Plan • The Monash University OHS risk and legal compliance register • Faculty/divisional OHS plans setting local objectives and targets based on the annual Monash University Occupational Health & Safety Plan 6.3.2 Monitoring of progress towards objectives & targets Progress towards objectives and targets is monitored by: 6.3.2.1 Measurement of performance indicators across the university. These performance indicators include: • WorkCover claims expressed per 100 FTE staff • Number of local OHS&E committee meetings held by each committee • Number of building evacuations • Number of new staff inducted • Number of staff and students attending OHS training courses 6.3.2.2 Quarterly meetings of the OHSPC. 6.3.2.3 An annual meeting of the OHSPC dedicated to the review of the OHS management system, including review of: • OHS performance indicators; • the OHS policy documentation; • OHS Strategic Plan; • Annual Occupational Health & Safety Plan; • OHS risk and legal compliance register; • Results of audits; and • Management reviews. 6.3.2.4 Biannual compliance reports to the Audit & Risk Management Office. 6.3.2.5 Internal monitoring of progress in OH&S at regular planning days. 6.4 OHS MANAGEMENT PLANS 6.4.1 The strategic framework for Monash’s OHS management plans is set out in the Occupational Health & Safety Strategic Plan. Guide to the OHS Management System at Responsible Officer: Director, OH&S Page 5 of 10 Monash University, v2 Date of first issue: May 2005 Date of last review: February 2011 Date of next review: 2014 5/01/2011 Printed copies of this document are uncontrolled copies. For current version check www.adm.monash.edu/ohse/documents/index.html 6.4.2 The annual Monash University Occupational Health & Safety Plan provides the basis for faculty/divisional OHS plans to set local objectives and targets. 7. IMPLEMENTATION AND OPERATION 7.1 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY 7.1.1 Resources Monash University has identified and allocated financial and physical resources to enable the effective implementation of this OHS management system. These resources are provided for in the provision of budget allocation to the OH&S branch at university level and in the OHS budget uploads/Management/ guide-to-the-monash-university-ohs-management-system-february-2011.pdf