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User’s Guide LEGAL NOTICES Copyright © 2009 Nuance Communications, Inc. All rig

User’s Guide LEGAL NOTICES Copyright © 2009 Nuance Communications, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from Nuance Communications, Inc., 1 Wayside Road, Burlington, Massachusetts 01803-4609. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license. IMPORTANT NOTICE Nuance Communications, Inc. provides this publication "As Is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. Nuance reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Nuance to notify any person of such revision or changes. TRADEMARKS AND CREDITS Nuance, ScanSoft, OmniPage, PaperPort, True Page, Direct OCR, Logical Form Recognition, RealSpeak are registered trademarks or trademarks of Nuance Communications, Inc., in the United States of America and/or other countries. All other company names or product names referenced herein may be the trademarks of their respective holders. THIRD PARTY LICENSES/NOTICES Please see acknowledgements/notices at the end of this guide. Nuance Communications, Inc. 1 Wayside Road Burlington, MA 01803-4609 U.S.A. Nuance Communications International BVBA International Headquarters Guldensporenpark 32 Building D BE-9820 Merelbeke Belgium OmniPage 17 User’s Guide 3 C O N T E N T S WELCOME 5 New features in OmniPage 17 7 INSTALLATION AND SETUP 11 System requirements 11 Installing OmniPage 12 Setting up your scanner with OmniPage 14 How to start the program 16 Registering your software 17 Activating OmniPage 18 Uninstalling the software 18 USING OMNIPAGE 20 OmniPage Documents 20 The OmniPage Desktop and Views 21 Basic Processing Steps 28 How to use OmniPage with PaperPort 29 PROCESSING DOCUMENTS 30 Processing methods 30 Defining the source of page images 34 Describing the layout of the document 40 Preprocessing Images 42 Zones and backgrounds 48 PROOFING AND EDITING 56 The editor display and formatting levels 56 Proofreading OCR results 57 Verifying text 58 The Character Map 59 Contents 4 User dictionaries 60 Languages 61 Training 63 Text and image editing 65 On-the-fly editing 67 Marking and redacting 68 Reading text aloud 69 Creating and editing forms 71 SAVING AND EXPORTING 74 Saving and Exporting 74 Saving original images 75 Saving recognition results 76 Sending pages by mail 81 Sending to Kindle 82 Other export targets 84 WORKFLOWS 85 Workflow Assistant 88 Batch Manager 90 Creating new jobs 91 Watched folders 96 Watched mailboxes 97 Barcode processing 98 File-it Assistant 100 TECHNICAL INFORMATION 102 Troubleshooting 102 Supported file types 106 INDEX 108 Welcome 5 Welcome Welcome to this OmniPage® 17 text recognition program, and thank you for choosing our software! The following documentation has been provided to help you get started and give you an overview of the program. This User’s Guide This guide introduces you to using OmniPage 17. It includes installation and setup instructions, a description of the program’s commands and working areas, task-oriented instructions, ways to customize and control processing, and technical information. Descriptions are based on the Windows VistaTM operating system. In line with Nuance’s environmental policy, the Guide is supplied as a PDF file only. To have a printed copy on normal sized paper, we recommend double-sided printing with two pages per sheet. This guide is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on. We also assume you are familiar with your scanner and its supporting software, and that the scanner is installed and working correctly before it is setup with OmniPage 17. Please refer to the scanner’s own documentation as necessary. Welcome 6 How-to-Guides The How-to-Guides can be accessed from the Help menu. They are a series of mini-guides that help you get started easily by providing concise overviews of key program areas, such as getting input, image improvement, zoning, recognition, editing, proofreading, new features, and the like. Electronic Help OmniPage Help contains information on features, settings, and procedures. It also has a comprehensive glossary, with its own alphabetical index and a table of contents. The HTML help system has been designed for quick and easy information retrieval. Help is available after you install OmniPage. Comprehensive context-sensitive help aims to provide just enough assistance to let you keep working without delay. It is available from dialog boxes. Press F1 in any dialog box to access it, or click the help button if the dialog box has one. Readme File The Readme file contains last-minute information about the software. Please read it before using OmniPage. To open this HTML file, choose Readme in the OmniPage Installer or afterwards in the Help menu. Scanning and other information The Nuance® web site at www.nuance.com provides timely information on the program. The Scanner Guide (http://www.nuance.com/scannerguide/) contains up-dated information about supported scanners and related issues; Nuance tests the 25 most widely used scanner models. Access Nuance’s web site from the OmniPage 17 Installer or afterwards from the Help menu. New features in OmniPage 17 7 Tech Notes The web site at www.nuance.com contains Tech Notes on commonly reported issues using OmniPage 17. Web pages may also offer assistance on the installation process and troubleshooting. New features in OmniPage 17 If you are upgrading from version 16, you benefit from the following innovations. Click the links to for more information. • Asian recognition: OCR services are provided for Japanese, Korean, Simplified Chinese and Traditional Chinese, with support for both horizontal and vertical text flow and embedded English texts. Results can be viewed and verified in the Text Editor. See “Asian language recognition” on page 61. • Vertical non-Asian texts: Auto-detection of vertical texts in two rotations functions inside table cells and anywhere on PDF or XPS pages, and in certain cases on other image file types. New tools allow vertical text zones to be drawn manually. Texts display vertically and can be edited in the Text Editor, using the True Page® formatting level. In other levels the texts are displayed horizontally. See “Automatic zoning” on page 48. and See “Zone types and properties” on page 49. • Easy Loader: This provides a Windows Explorer-like display of the file system in one of the OmniPage windows, to keep files visible during your work and deliver full Explorer functionality, yielding quick file selections; a dialog box with a lock facility lets a file set be built up before loading starts. With Quick Convert View it allows Welcome 8 not only fast file loading but also 'one-click' total processing: load > recognize > save. See “Input via Easy Loader” on page 36. • Expanded ECM support: New links are available to Hummingbird from OpenText and iManage from Interwoven. When using SharePoint, the server, login and password information must be provided only once per session, and is offered in each subsequent session. • Improved support for Office 2007: The Direct OCR buttons now appear on a separate Nuance OCR tab instead of being mixed with all other Add-Ins. • More robust batch processing: The Batch Manager automatically skips files that cannot be processed – including those blocked by password requirements – without stopping the main flow of work. The Job results window indicates which files were not processed. • Running: The program’s launch speed is increased and performance is considerably improved on multi-core computers. Support for quad-core machines is introduced. • Linking workflows to scanner buttons: OmniPage functions and workflows can be associated with scanner buttons, so the whole pre-processing, recognition and storage of documents can be launched from the scanner. See “Scanning to OmniPage and workflows” on page 39. • Output to Kindle: The new Kindle Assistant lets you create workflows to send recognition results to a Kindle account at Amazon and receive them displayed on a Kindle device registered with that account. See “Sending to Kindle” on page 82. New features in OmniPage 17 9 • Other improvements: Advances to image pre-processing provide better layout retention and overall accuracy – particularly in XPS files and document-to-document conversions. HD photo (JPEG XR) image loading is now supported. Integration with Microsoft Word, Excel and PowerPoint is enhanced. Linearized PDF files can be created, so they are optimized for faster web viewing. Form layout description is now available in Quick Convert View. New features in OmniPage 16 If you are upgrading from version 15, you will also benefit from the following innovations: • Three screen views: Choose from Classic (as in OmniPage 15), Flexible and Quick Convert View (all main controls on a uploads/Management/ guide-eng.pdf